Event Coordinator

1 week ago

London, Greater London, United Kingdom The British Museum Full time

Events

Full-time Permanent £24,873 per annum

Application deadline: 12pm (midday) on Thursday, 13 July 2023

About the role:


The postholder will be responsible to support the delivery of all events taking place at the British Museum with particular responsibility for Museum hosted events, smaller Sponsor and Corporate Member events.


The postholder will be responsible for maintaining excellent standards in all aspects of event delivery and provide guidance to the Events Assistant.


The postholder will also be responsible for ensuring the safety and integrity of the building and the collection are of paramount concern at all times.

Please note, we have 2 vacancies available for this position.

About the British Museum:

Founded in 1753, the British Museum's remarkable collection spans over two million years of human history and culture.

The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.


The Museum offers a competitive benefits package including:

  • Membership of the civil service pension scheme
  • Overtime
  • Free entry to a wide range of museums and exhibitions
  • Participation in private and public Museum activities, including talks by leading curators from around the world and behindthescenes opportunities to learn how museums care for and manage their extraordinary collections.
  • Generous annual leave allowance
  • Interestfree travel, bicycle and rental deposit loans
  • Professional and personal development opportunities
  • Employee Assistance Programme
Discounts on food and gift shop purchases

Key areas of responsibility:

  • To be responsible for the delivery of allocated internal events taking place at the Museum including exhibition openings, drinks receptions and dinners, private views, tours and early morning viewings.
  • Ensure events are booked into the central, departmental and other key stakeholders diaries.
  • Oversee the guest list procedure for events, where the RSVP process is managed by the Event Assistant. Manage and update guest list procedure for own events, where required.
  • Make and contribute to decision making regarding the stylistic elements of events, commission contractors and ensure all the necessary practical arrangements are carried out.
  • Ensure events are kept to the delegated budget and follow correct financial procedures.
  • Liaise with key stakeholders and departments to ensure appropriate awareness and support is provided for events.
  • Ensure the Event Managers and Head of Events are kept up to date on all aspects of event delivery.
  • Assist the Event Managers with regular sponsorship and benefit usage reports.
  • To maintain regular communication with Corporate accounts and provide sponsorship and benefit usage reports to help our clients make best use of their benefits.
  • To providing logistic support miscellaneous events from other organisations with a cultural or thematic link to the Museum, where required.
  • Joint responsibility for the management of the commission process, ensuring all commission is collected accurately and timely.

About you:

  • Specialist knowledge of managing events
  • Corporate client liaison/account management
  • IT literacy (Word and Excel) and fast keyboard skills
  • Budget management
  • Excellent attention to detail including financial accuracy.
  • Problem solving
  • Strong planning and organisational skills
  • Excellent negotiation and diplomatic skills
  • Confidence, good presentation skills and ability to communicate with a wide range of people.
  • Ability to work well as part of a team.
  • Flexibility and enthusiasm

Additional details:

For more information about this role, please see the job description.

The British Museum is committed to promoting equality of opportunity for all staff and job applicants.

We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment.

We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated fairly because of their relevant knowledge, skills, and experience.


We are also currently piloting a flexible way of working that allows our employees to work remotely in a way that suits them and the organization.

We welcome questions and conversations at interview stage and how flexible working could work for you.

**The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

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