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Personal Assistant Corporate Business Team
4 months ago
secretarial and administrative service to two Executive Directors and to be responsible for the smooth and effective running of the administration and systems of their offices.
The post holder must work on their own initiative,develop their own administrative systems and manage and prioritise their workload seeking advice and escalating issues to Directors when required.
Engage with staff at all levels of seniority and demonstrate effective influencing and persuading behaviours to ensure that deadlines are met.
Main point of contact for a wide range of staff, external stakeholders and organisations and must ensure that a professional image of the Health Board is maintained at all times.
PA Responsibilities
Organise and plan the workload, diary and commitments including all travelling and accommodation arrangements as necessary of the Directors including the scheduling of formal and complex meetings, ensuring deadlines are achieved and that the flow of work is prioritised in order for the Director to deliver targets and objectives.
Proactive in managing the Directors electronic diary commitments to ensure their time is used effectively and take all necessary action to ensure the Director is aware of appointments, changes etc.
Responsible for high level co-ordination between the Directors and senior managers in order to initiate/produce reports, briefings, papers etc. for meetings and key stakeholders.
Responsible for producing agendas and papers, taking formal and informal minutes/action notes and distributing them as appropriate ensuring any actions are followed.
Manage incoming telephone calls and enquires, which may be of a complex and sensitive nature, exercising tact and diplomacy and ensure that appropriate action is taken.
Powys is cited as being a wonderful place to live and work; a rural health setting where you can personally and professionally grow, where patients are at the heart of care provision.
Powys Teaching Health Board is responsible for meeting the health and wellbeing needs of the population of Powys.
Powys is the largest county in Wales with Snowdonia to the North and the Brecon Beacons to the South, the spectacular scenery is something to behold.
Working in partnership, we commission and provide award-winning hospital, community, mental health and learning disability services, so our portfolio is varied and diverse.
We are proud to offer patients an unrivalled level of care and range of careers for professionals who want to make a real difference.
Step into Health connects employers in the NHS to people from the Armed Forces community.The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply
