Administrator - Lease Advisory

2 weeks ago


Bristol, Bristol, United Kingdom Lambert Smith Hampton Full time
Job Title: Administrator Department: Lease Advisory Location: Bristol Hours: 3 days / Wed – Thurs - Friday / Possible Flex 22.5 hrs Key Focus of the Job: To provide a positive, professional and efficient administrative support service to the team of Surveyors across the Lease Advisory Division. Main Tasks: Services: Create and manage job files in accordance with audit guidelines. Carry out Anti Money Laundering and Conflict of Interest checks for property transactions and all other compliance procedures. Maintain and update the company databases and systems. Strong ability in Microsoft Office is required, particularly in Outlook, Word, Excel and Powerpoint and Adobe. Produce all correspondence, documents, reports and presentations to agreed deadlines, copy typing and document binding. Possess an ability to take telephone queries and provide detailed feedback to the Surveyors when and if required and setup conference calls as and when required. Maintain effective systems for filing, information retrieval, the reproduction of documents when required and file archiving. Generate invoices as and when required. Generate expenses for members of the department as and when required. Carry out credit checks on companies via approved software channels. Communications: To produce reports and letters as appropriate, including initiating correspondence that follow standard LSH formats and ensuring appropriate attachments are enclosed. Take part in regular Divisional or office meetings to forward plan, give feedback and keep up to date with objectives in order to provide a pro-active support service. Build and maintain good relationships both internally and externally, communicating professionally and effectively at all times. Answer the phone and deal with telephone queries/messages as appropriate. Diary Management: Co-ordinate team diaries where necessary, Organise travel and accommodation arrangements when required. Arrange meetings and other events for the department, including booking meeting rooms, equipment etc. Team Work: Work flexibly to ensure that the work of the Division is covered as appropriate. Liaise with the other support staff within the wider business to ensure that work is completed to given deadlines and to a high standard. Work flexibly to ensure that admin cover for the Division is provided at all times throughout the day. Key qualities/experience/qualifications: A positive attitude. A keen eye for detail. Clear and concise communication Organised. Ability to identify and progress work priorities. Ability to work as a team member, being flexible and supportive of other team members. Experience with systems and applications including Microsoft Office. Excellent typing abilities. Experience of organising filing, diary management systems etc. Ability to format reports and spreadsheets High level of written and oral communication skills

  • Bristol, Bristol, United Kingdom Lambert Smith Hampton Ltd Full time

    Job Title: AdministratorDepartment: Lease AdvisoryLocation: BristolHours: 3 days / Wed - Thurs - Friday / Possible Flex 22.5 hrsKey Focus of the Job: To provide a positive, professional and efficient administrative support service to the team of Surveyors across the Lease Advisory Division.Main Tasks:Services: Create and manage job files in accordance with...


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