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Medical Rota Co-Ordinator Apprentice

3 months ago

Shrewsbury, Shropshire, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full time

Job summary

The post holder will provide administrative and HR services to the Medical Rota Department working as part of the Medicine Management Team.

Induction Training to be given in the Department with guidance, training and supervision as necessary to develop the skills and knowledge needed to undertake the role. During the apprenticeship training, support and guidance will also be provided to achieve the Level 3 HR Support Apprenticeship

The base for this post is Royal Shrewsbury Hospital but the post holder will be required to work at both the Royal Shrewsbury Hospital and the Princess Royal Hospital.

Can be any age post full-time education (16+) Cannot already be on an Apprenticeship or any Government funded training, Cannot have a qualification at the same or higher level in the same vocational area. There needs to be significant new learning. Has been a UK resident for 3 or more years.

Or

Meets the eligible and valid residency status and permission to work in the UK criteria in Annex A of the linked funding document: (

Main duties of the job

With the Rota Co-ordinator, establish and maintain effective administrative systems and processes between Medical Staffing, HR, and Payroll. Manage frequent change within these systems and update the Medicine Division Management Team and relevant Consultants on progress of the systems and processes.

Develop and maintain a system to ensure all staff within Medicine Medical workforce are compliant with both Statutory and Mandatory training, ensuring the Trust Compliance reports reflect the current status.

Manage systems for reporting sickness and absence and liaise with teams to identify the impact of the absence upon the department, to then liaise with Medical Staffing to ensure agency requests are sent

To travel between sites to establish and maintain good working relationships with consultants and junior doctors around rota issues and developments

About us

The Shrewsbury and Telford Hospital NHS Trust can offer you great career prospects and the opportunity to work within a supportive friendly team, with excellent professional NHS job development opportunities.

The Trust has a vision for the future that puts the patient at the heart of everything we do.

Job description

Job responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

Person Specification

Qualifications

Essential

oMinimum of 4 GCSEs or equivalent A* - C including Maths and English Language or equivalent). oMust meet minimum requirements as set by the training provider to access the Apprentice programme oEligible to undertake the Apprenticeship - must not have a qualification in the same vocational area at the same or higher level

Desirable

oIT skills demonstrated through a formal qualification

Knowledge

Essential

oBasic working knowledge of Microsoft Word, Excel and Outlook

Desirable

oMicrosoft packages Access and PowerPoint

Experience

Desirable

oWork experience in a care environment oCustomer service experience, dealing with people on the telephone and face to face oExperience of team working oAttended a Prince's Trust 'Get into Hospital Services' programme

Other

Essential

oWilling to undertake and complete the Level 3 HR Support Apprenticeship within 18 months Has been a UK resident for 3 or more years Or Meets the eligible and valid residency status and permission to work in the UK criteria (Apprenticeship funding rules 2023 to 2024 (