Team Administrator

1 week ago


Sheffield, Sheffield, United Kingdom Sheffield Health and Social Care NHS Foundation Trust Full time
Provide admin support to the core team and managers as required within the service. Provide a reception service, meeting and greeting clients and carers as needed. Maintain administrative systems within the service. Answer incoming calls for the service and respond to or take messages as appropriate.


Receive and distribute or respond to internal/external mail in a timely manner Add new referrals to the Electronic Patient Record (EPR) and follow up any queries, check demographics and maintain the client records on the EPR system.

Create and maintain unit electronic filing systems. Manage course waiting lists and booking system Arrange any required appointments via the booking system. Produce appointment confirmation letters and post as per system Contact both service user and carers to arrange appropriate appointments.

Prepare agendas, documentation and take minutes for meetings within the service. Type up initial assessment/reports documentation as required by the staff. Arrange room bookings and refreshments for meetings within the service. Collate and assist in the production of audit information relevant to the service.

Undertake photocopying, faxing, scanning as and when required.

Ordering and distributing stock Maintaining the service petty cash system Report buildings and maintenance issues to the Estates Hotline/Building Manager, maintain and log and be the point of contact for maintenance within the unit as appropriate.

Undertake any other relevant duties.

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