Executive Assistant

2 weeks ago

London, Greater London, United Kingdom Assembly Full time
We're looking for an experienced Executive Assistant to support two C-level Directors in the business. This role will be responsible for managing diaries and inboxes, coordinating meetings and booking travel.
We're looking for someone highly organised, proactive and adaptable. Experience within a marketing services business or related field would be advantageous, but not essential.

About Assembly
We find the change that fuels growth. We're a cutting-edge global agency combining data, tech, and top talent to supercharge the world's best brands.

With over a decade in social and environmental impact, we clinched Ad Age's Purpose-Led Agency of the Year, championing a diverse, purpose-driven culture.

Join Assembly, and you're instantly with 1,600 digital specialists across 30 global offices, pushing boundaries in omnichannel media, data, and tech to drive brand evolution.


Responsibilities:

  • Organising internal & external meetings and events across internal meetings, sometimes balancing different timezones to work with our global colleagues, as well as external meetings with our clients and stakeholders. This can also include assisting with presentations, preparing documentation & minutetaking, as well as meeting room setup, catering and venue sourcing
  • Travel booking managing all aspects of domestic & international travel for your directors, including organising flights, accommodation, airport transfers and travel documentation including visas, and travel itineraries. All in line with Assembly's sustainable travel policy
  • Processing expenses using our online expenses system
  • Adhoc tasks effectively handling & prioritising all daytoday adhoc tasks that arise. Managing your time accordingly

Requirements:

  • An experienced Executive Assistant, with prior experience of working at C-Suite level and providing 1:1 support
  • Approachable and confident, with a cando and proactive attitude. Discrete and trustworthy.
  • Strong organisational skills you will be working in a fastpaced environment, with multiple priorities at one time so being able to multitask and prioritise your workload and time accordingly is a must.
  • An effective problemsolver, being solutionsfocussed and overcoming road blocks efficiently and calmly as and when they arise
  • Great communication and interpersonal skills strong at building and maintaining relationships whether that's with colleagues or liaising with senior clients, as well as the company's Leadership team and external stakeholders at a global level

Benefits:


In return for your enthusiasm and expertise, we'll reward you with an enviable range of benefits that include, 24 days holiday a year (increasing by 1 day/year to a max of 30 with every year of service), a day of birthday leave, early finish Fridays, pension, life assurance, enhanced parental leave and access to perkbox.

Equal Opportunities
Assembly is an advocate for equal opportunity in the workplace.

We are committed to ensuring equal opportunities regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.
Social and Environmental Responsibility
At Assembly, we have a responsibility to bring impact into our every day.

This means we must always look for ways in which to be conscious citizens in our roles to support society and environmental sustainability.

We encourage employees to; be a conscious citizen by actively participating in our organisation's sustainability efforts, help us promote environmentally friendly practices within the workplace, collaborate with community organisations and stakeholders to support initiatives aligned with our company's values, participate in volunteer activities that benefit the community.

Employees are also encouraged to make suggestions and evaluate our business practices to identify areas for improvement in social and environmental performance.

Employees at Assembly demonstrate commitment to sustainability and inclusivity in their actions and behaviours.

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