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Facilities Administrator
2 weeks ago
In order to prevent the spread of Covid-19, the Government had passed legislation requiring individuals in England who are employed or engaged in the provision of a CQC regulated activity and have face to face contact with patients or service users to be fully vaccinated against Covid-19.
SSL is obliged to comply with this statutory obligation.The Government policy takes into account specific exemptions to the requirement to be vaccinated and we recommend that you for further information.
1.3 Receiving incoming telephone calls/enquiries, taking messages and directing as appropriate in a timely and effective manner as required. 1.4 Issuing and balancing petty cash in line with SFIs and Finance Processes. 1.5 Processing of invoices in line with SFIs and Finance Processes. 1.6 Maintaining stock, obtaining quotations and placing orders with a wide range of suppliers via multiple routes.1.7 Reporting and issuing reactive work requests via multiple computer systems. 1.8 Maintain electronic diaries for the Team as required.
1.9 To arrange meetings, distribute any associated paperwork relevant to meetings and to make room bookings and hospitality available where required.
1.10 To attend meetings as required, taking notes/minutes/action points.1.14 To help produce monthly and quarterly dashboard reports as requested in the formats designated by the team managers. 1.15 To help to maintain and contribute to producing data for statutory returns for the Department. 1.16 To help develop and maintain effective filing, retrieval and bring forward systems for the department. 1.17 To help undertake and collate responses and produce reports for department surveys/audits.
1.18 To communicate effectively with a wide range of personnel at all levels to ensure cohesive workflow and customer service.
1.19 To maintain good working relationships with the team 1.20 To undertake any other administrative, clerical or secretarial duties applicable within the nature and grade of the post.
1.21 Set up and maintain the schedules for inspections 1.22 To receive deliveries on behalf of the department. 1.23 To cross cover for other administrators across the service as and when required.1.24 To support the request/production of ID cards. Training and Development2.1 On the job training will be given for all aspects of the job. 2.2 To participate in SSLs annual development process, and to help identify own training and development needs. 2.3 To have Regular Management Supervision (RMSs) sessions and 1 to 1s Bi-monthly.
2.4 To attend statutory and mandatory training as required or undertake via the e-learning system. 2.5 To undertake any appropriate training associated to the job which may be considered applicable. All employees must comply with all SSL and the relevant BSMHFT Policies and Procedures.
Confidentiality must be maintained at all times in accordance with GDPR- To ensure that they contribute and work towards the service/organisational aims and objectives.
As an individual is required to respect and promote issues of equality, diversity and rights in accordance with good practice and legislation.
This Job Description represents an outline of the responsibilities of the post and may beamended following consultation with the post holder from time to time.
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