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Administrator
3 months ago
Role summary The post holder will provide a comprehensive secretarial and administrative support to the Commissioning Review Programme ManagerTo work with the minimum of supervision in an organised, efficient, and effective manner.
It is essential that the post holder uses initiative compatible to the role and it is vital that confidentiality is maintained at all times.
This post demands a high level of responsibility within the remit of indirect patient care. Accurate record keeping and confidentiality are paramount to this position.
Key responsibilities To ensure a comprehensive secretarial and administrative support maintaining quality standards, this includes: Support Board Meetings, Workstream Meetings, workshops and other meetings where appropriate.
To be responsible for taking and transcribing minutes of meetings and responsible for distribution of paperwork in a timely manner, organising a venue, refreshments and equipment as required.
To circulate information/reports to the programme stakeholders to ensure efficient communication.To provide support in the collation and recording of HR and activity information To provide electronic diary management To arrange accommodation, travel as required.
To ensure effective dealing with any incoming and outgoing mail. To deal with telephone enquiries providing an efficient telephone service to callers and act on these as appropriate.To provide administrative support for organising and Workshops including sponsorship and communication with external and internal exhibitors and presenters Clinical Governance 1.
To comply with Health and Safety Policies of the Trust including undertaking all mandatory training as directed by WCFT training & development department and in line with Trust policy necessary to fulfil duties of the post 2.
To comply with departmental / organisational procedures and guidelines. 3.To ensure that any furniture, equipment or building in need of repair is reported to the correct authority as necessary.
4.To comply with the Data Protection Act and Caldicott recommendations. 5. To maintain accurate documentation in line with local policies and procedures. Training and Development 1.
To attend relevant training courses and complete regular appraisals and to maintain an up-to-date Personal Development Plan.
