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Admin Assistant

3 months ago

Oxford, Oxfordshire, United Kingdom Oxford University Press Full time

Oxford University Press is a department of the University of Oxford, which furthers the University's objective of excellence in research, scholarship, and education by publishing worldwide.


ABOUT THE ROLE


This is an exciting opportunity to join the Research Books Content Strategy & Acquisition team as part of a team of three Administrative Assistants.


In this role you'll be responsible for providing day to day administrative and editorial support to the Heads of Acquisition.

Reporting to the Senior Administrator you will oversee the smooth running of each publishing group, working collaboratively with colleagues within each team and the wider business, to make administration practices more efficient and effective.

You will also work closely with Acquisition Editors, taking on select editorial tasks.

Some of the key responsibilities include:

  • Provide meeting support, including scheduling, issuing agendas, managing related correspondence, and minute taking.
  • Copyedit and proofread/quality control Delegates meeting papers.
  • Assist the Heads of Acquisition and acquisitions editors with ad hoc administrative and editorial tasks.
  • Select peer review support, including author outreach.
  • Assume responsibility for data management, coordination, and reporting within each publishing group and across the wider business.
  • Work collaboratively and productively with other functional groups to help streamline crossfunctional ways of working.
  • Undertake project work as required.
We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.

ABOUT YOU


You'll be a highly organised individual who is comfortable working on your own initiative as well as within a larger team.


  • Excellent proofreading and research skills.
  • Selfmotivated, proactive, detailoriented, receptive to feedback and learns quickly.
  • Excellent organizational, time management, and projectmanagement skills.
  • Ability to balance a wide range of responsibilities/projects and manage time effectively to meet deadlines.
  • Highly literate and numerate, with strong oral and written communication skills.
  • Proficiency in Microsoft Office packages, especially Word, Outlook and Excel, with an aptitude for picking up new systems quickly.
  • Able to work quickly, accurately, and diplomatically under pressure.
  • Able to work efficiently and effectively in both virtual and nonvirtual environments.

BENEFITS
We care about work/life balance here at OUP.

With this in mind we offer 25 days' holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week.

We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.


We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

This role comes with a discretionary annual bonus.

Please see our Rewards and Recognition page for more information.

QUERIES

  • Division:Academic
  • Department:Academic Editorial
Closing Date:11 April 2024- Salary:In the region of £23,000 dependent on skills and experience- Location:OUP UK - Oxford- Postcode:OX2 6DP- Full Time /

Part Time:
Full Time- Ref:4222