Administrator

2 weeks ago

London, Greater London, United Kingdom Morgan Sindall Infrastructure Full time
Description

Administrator (Facilities)

Position Summary

Responsible for performing all office based administrative activities proactively and efficiently, enabling all office staff to work easily and quickly and without disruption. Assisting facilities manager in ensuring the project buildings are managed accordingly and jobs raised in a timely manner.

Key Responsibilites

  • Oversee and coordinate all aspects of general office administration including maintaining administrative systems
  • Undertake all general office administrative duties in an efficient manner, always offering a good and consistent service to office staff
  • Provide administrative assistance to all office staff including booking flights, train tickets and hotel rooms and anything else that may be required
  • Interact with colleagues, customers and visitors, maintaining a polite and helpful approach with all
  • Answer telephone calls, enquiries and requests and handle them courteously and appropriately or pass to a relevant member of the team
  • Prepare responses to correspondence containing routine inquiries
  • File and retrieve company documents, records and reports and ensure all filing up to date and well-managed
  • Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office
  • Set up and coordinate meetings and conferences
  • Attend meetings as requested in order to record minutes , Compile, transcribe and distribute minutes of meetings
  • Collect and maintain inventory of office equipment and supplies and put this away in all relevant buildings
  • Arrange for the repair and maintenance of office equipment
  • Support staff in assigned project‐based work
  • Maintain confidentiality in all aspects of company and customer information
  • Ensure that internal company relationships with other departments, offices and business units/regions are positive and supportive

Facilities Support

  • Support the Facilities Manager with general administrative tasks including raising jobs for repairs to be carried out, building walk arounds
  • Support the Facilities Manager when responding to queries from the site building manager.
  • Locker management in all welfare buildings.
  • Ensure all common areas of the building are kept clean and tidy
  • Be prepared to take additional responsibility, where you see it is necessary, to support the department/function or the office staff in general

Qualifications, training and technical knowledge

  • Educated to GCSE level or equivalent

Attributes and Skills

  • Ability to interpret procedures and policies of the organisation
  • Ability to communicate effectively
  • Ability to deal effectively with people
  • Knowledge of administrative principles and their application
  • Ability to work well either alone or as part of a team
  • Computer literate
  • Good writing, analytical and problem‐solving skills
  • Ability to communicate effectively
  • Ability to operate standard office equipment
  • Ability to follow oral and written instructions
  • Ability to handle a wide variety of situations and problem

We believe in delivering responsible nuclear and defence infrastructure.

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