Compliance Team Administrator

2 weeks ago

Hartlepool, Hartlepool, United Kingdom NECSWS Full time
Company Description

Come join us and make a difference in the world

We're NEC Software Solutions (part of global tech giant NEC Corporation).

While you read this ad, our software is helping to dispatch ambulances, support families, keep trains on the move, locate missing people and even test the hearing of newborn babies.


Working with us, you'll be helping our 3,000+ employees push the boundaries of what's possible and support amazing public services.

We work with governments, hospitals, police forces, housing providers, local authorities and more.

We help them pay financial support faster, speed up treatments for patients and respond to emergencies in the right way.

The more we do, the more our customers can do for others. And together, we make a world of difference.

We'd love your help. And we'll support you all the way.

Job Description:

This role is home based with occasional travel to site when required.


As a trusted international supplier, NEC Software Solutions is required to comply with multiple legal and regulatory frameworks and to specific requirements of our internal and external stakeholders.

To demonstrate our compliance, NEC SWS are certified to multiple international standards and various other certifications and accreditations.


The Compliance Team Admin Role works within a small multi-national team that provides the assurance for these standards certifications across the whole of our business.

Through audit and collaboration with the business, we strive to continually improve our management systems and associated processes.

The role will have the following key areas of focus:

  • Own and maintain the audit schedule
  • Update internal and external audit dates
  • Update dates for steering groups and exercises
  • Ensure invites are sent out to relevant stakeholders
  • Collate information from colleagues to ensure reporting packs and presentations are created prior to management reviews and relevant steering groups
  • Coordinate and maintain team calendar and team meetings
  • Prepare documentation that is required to be presented at internal and external audits
  • Track actions related to the compliance team and create accurate minutes of meetings
  • Own the policy index for the compliance and audit team, ensuring;
  • Documentation and policies are up to date by liaising with the policy owners and communicating deadlines for regular updates
  • Correct versions are available on the intranet (My Insider)
  • Monitoring the annual review dates for all policies and alerting the owners that updates are required in the coming months
  • Intranet Updates; My Insider
  • Maintain, update and improve team pages
  • Ensure key team events and successes are posted on My Insider
  • Seek to review the ways the team are working and provide suggested improvements
- no matter how small.

  • Get involved in small team projects, help coordinate the team and other relevant stakeholders
  • Assist the other team members complete adhoc tasks as required

Qualifications:

Skills and experience essential:

  • Can demonstrate ability to plan and organise workload with good results.
  • Good communication skills and ability to communicate at various levels within an organisation and third parties.
  • Can assist with working on small team improvement projects.
  • Ability to produce accurate and highquality documentation.

Desirable:

  • An understanding of the basic principles and structure of International Standards (ISO)
Additional Information

We are proud of the benefits we offer employees of NEC Software Solutions

  • Private Medical Cover funded by NEC for Employees (with the option to add family members at an additional cost)
  • 25 days paid holiday with the option to buy/ sell
  • 4 x basic salary life assurance cover funded by NEC (with the option to increase cover at an additional cost)
  • A Group Pension Plan with fantastic employer contributions up to a maximum of 8.5%
  • A fantastic selection of flexible benefits to suit your individual needs
  • We are an employer who cares, we have a invaluable employee assistance programme which can help in every area of your life

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