CBU Administrator

1 week ago

Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

Are you an organised, detail-oriented individual looking for a dynamic administrative role within the healthcare sector?

We are seeking a dedicated Administrator to join our team, providing essential support to our Divisional Operations Managers, Service Managers, and Matron within the Head and Neck Clinical Business Unit (CBU).

Main duties of the job
  • Administrative Support : Provide comprehensive clerical support for the Divisional Operations Managers, Service Managers, and Matron. This includes coordination of specialty meetings, room bookings, agenda drafting, paper collation, distribution, minute-taking, and managing action trackers using approved Trust and Divisional templates.
  • Diary Management : Maintain an accurate and efficient electronic diary system for senior management, prioritising and arranging meetings with Consultants and other staff according to clinical needs. Organise large external meetings, negotiating room hire, equipment, and refreshments to secure the best rates.
  • HR Support : Assist with formal note-taking during HR meetings, such as grievance hearings and investigations, ensuring confidentiality and sensitivity in handling all information.
Working for our organisation

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

  • Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
  • Membership of the NHS Pension Scheme:
  • Flexible working opportunities;
  • Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
  • Opportunities for career development and training to help you progress in your role;
  • Wellbeing support and activities to promote a healthy work environment;
  • Access to our in-house physiotherapy service;
  • On-site canteens offering subsidised meals;
  • Subsidised staff parking (currently free);
  • Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Detailed job description and main responsibilities

Please refer to the job description and person specification for a full list of duties and more information regarding the role.

Person specification Education
  • Educated to GCSE level standard or equivalent (Must have Mathematics and English)
  • NVQ Level 3 in Business Administration (or equivalent)
Experience
  • Previous experience of supporting senior staff
  • Previous administrative/PA experience
  • Proven ability to manage electronic diaries and email accounts
  • Experience of supporting meetings, both face-to-face and virtual, to include compilation of agenda, collation and distribution of papers, and maintenance of meeting action trackers
  • Experience of working in the NHS
  • Experience of using NHS-specific software and rostering systems
  • Experience of using SBS/Oracle electronic ordering system
Skills & Knowledge
  • Strong organisational and time management skills
  • Good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint and MSTeams
  • Ability to deliver a high standard of both written and oral communication to staff at all levels
  • Understanding and awareness of the importance of being able to work in a confidential manner with business/patient sensitive information
  • Ability to work independently with minimal supervision, prioritising workload and managing tasks proactively
  • Ability to work under pressure and to deliver accurate, quality work to tight deadlines and, on occasion, at short notice in accordance with Trust standards and utilising mandated templates for formats
  • Ability to produce complex, accurate documentation (including letters, reports, action trackers and other documents) with a high level of accuracy and attention to detail

Applications from job seekers who require a Skilled Worker visa to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications subject to the role being on the list of eligible occupations and the salary meets the going rate for the role. Candidates should self-assess the likelihood of obtaining a Certificate of Sponsorship Check if you need a UK visa - GOV.UK ( prior to applying.

It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years.

Not everyone needs a 'Skilled Worker' visa. If you are applying for a vacancy in health or adult social care, check if you're eligible to apply for the Health and Care Worker visa instead. It's cheaper to apply for and you do not need to pay the annual immigration health surcharge.

We reserve the right to close adverts earlier than the closing date should we receive sufficient applications and so urge you to submit your application as soon as possible.

Employer certification / accreditation badges

Name Mel Spani Job title Matron - Head and Neck Email address Telephone number Additional information

Holly Frost -

If you have problems applying, contact

Address North West Anglia NHS Foundation Trust
Resourcing Department
Hinchingbrooke Hospital
Hinchingbrooke Park
Huntingdon
Cambs
PE29 6NT
Telephone

#J-18808-Ljbffr

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