Executive Assistant

1 week ago


Glasgow, Glasgow City, United Kingdom MacRoberts LLP Full time

The Role


Executive Assistant with an active role in supporting a collegiate team of market-leading pension lawyers in their front-line delivery of high-quality legal services to clients.

In addition to secretarial / administrative assistant functions, the post-holder will take an active role in file management, document drafting for fee earners, pension scheme governance tasks and monitoring shifting deadlines in a fast-paced environment.

We are ideally looking for someone who would like to work towards a legal/paralegal qualification and is interested in developing a career in this area of law.


Key Responsibilities

  • Providing drafting support for fee earners, including deeds, agreements, advice notes, correspondence, letters of engagement and other onboarding documentation;
  • Active file management, both physical and electronic, including by monitoring fee earner inboxes and calendars, maintaining and updating governing documentation for key clients, conducting initial online Anti-Money Laundering searches to assist fee earners in their Customer Due Diligence for new / potential clients;
  • Supporting fee earners in their external roles, including in relation to event organisation, marketing, and record keeping;
  • Monthly reporting, including to support governance requirements of our professional trustee company, our ISO 9001 requirements and marketing; and
  • Daily tasks as instructed so as to enable the smooth functioning of the team, including liaising with internal and external stakeholders.

Experience and Skills Required

  • Strong written and oral communication skills; and
  • Ability to work both independently and as part of a team.

Experience or Skills Preferred but Not Essential

  • Experience of working in the pensions industry, e.g. for a pensions consultancy, pension fund or life office.

Location


Our approach to hybrid working allows employees a blend of working from home as well as in our office in Glasgow.


Hours of Work

Our Benefits:

  • An inclusive working environment. We know our employees want a suitable worklife balance according to their different personal circumstances so we support them to achieve this wherever we can whether it is working from home, working different hours or in an alternative way.
  • A range of benefits. This includes areas such as pensions & life assurance, health and wellbeing, generous annual leave, holiday purchase plan and enhanced sick pay and family friendly pay.
  • Discretionary pay awards based on performance. We reward success appropriately and assess individual performance against our core values and annual and longterm financial and nonfinancial objectives.

MacRoberts LLP is an equal opportunities employer. This means that we aim to ensure that no applicants nor employees are treated less favourably on the grounds of religion or belief, sex, marital status, sexual orientation, age, disability, race, colour, nationality, or ethnic origin, or are disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Job Types:
Part-time, Permanent

Part-time hours: 20 per week

Schedule:

  • Monday to Friday

Work Location:
Hybrid remote in Glasgow
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