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Contract Administrator

3 months ago

London, Greater London, United Kingdom G4S Full time

Location:
| Salary: £24,137.53 | Posted: 16 Nov 2023 | Closes: 14 Dec 2023 |

Job Type:
Full Time and Permanent |

Business Unit:
UK Facilities Management | Region / Division: UK & Ireland | Reference: 14850

ROLE RESPONSIBILITY:

CONTRACT ADMINISTRATOR

Salary:
£24,137.53 per annum

Working Hours:
Permanent, Full Time, 37.5 hours per week (Mon - Fri)


Location:
Hellesdon Hospital, NR6 5BE

Excellent company benefits including contributory pension

About us

  • G4S and Allied Universal came together in 2021 to create a global business which is now the world's leading integrated security and facility services company. We offer our employees an immense range of exciting and rewarding long term career opportunities. The company provides integrated FM services in a wide range of environments, including healthcare, education, secure environments, and prestigious buildings.
  • Norfolk and Suffolk NHS Foundation Trust provides mental health and learning disability care for people across Norfolk and Suffolk. They are dedicated to providing high quality care with compassion, delivering many of the NHS services that are provided outside of hospital and in the community.

About the role

  • We have an exciting opportunity for a Contract Administrator to join our friendly team at NSFT, based at Hellesdon Hospital. This is a full time role working 37.5 hours per week, Monday to Friday.
  • As Contract Administrator, you will support and manage the office administration of the G4S Norfolk NCHC FM contract.

Responsibilities

  • Manage and complete general administrative duties, including answering phone calls, filing, printing and photocopying.
  • Manage the purchase ordering process and systems.
  • Monitor and review cost tracking and financial commitment reports, raising issues of concern to management.
  • Fully administer the payroll process including new starters, variations, leavers, overtime and exceptions and pay queries.
  • Manage the supply and use of agency staff, raising requests on IQN and ensuring timesheets are submitted correctly.
  • Ensure all sites have relevant paperwork to ensure effective record keeping.
  • Maintain and support the Deputy Contract Manager with the training matrix and ongoing employee training requirements.
  • Maintain and order stationary supplies etc.
  • Prepare contract reports in conjunction with management.
  • Attend meetings and record minutes.

THE IDEAL CANDIDATE:

Essential

  • Customer Service.
  • Intermediate knowledge of Microsoft Office.
  • Experience processing payroll.
  • Flexible.
  • Good attention to detail.
  • Professional telephone manner.
  • Proactive and quick to learn.
  • Confidentiality.

Benefits

  • While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;
  • Progression, training and development catered to you.
  • Refer A Friend incentives.
  • Company pension scheme with employer contributions.
  • G4S Life Assurance Scheme.
  • Subsidised healthcare plan.
  • Charity work
  • Match-IT and Payroll Giving.
  • Confidential Counselling Services.
  • 24/7 support specialising in health and medical.
  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.
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