Medical Secretary

1 week ago


Swansea, City and County of Swansea, United Kingdom Swansea Bay University Health Board Full time

An exciting opportunity has arisen for a part time permanent medical secretary in the Obstetric and Gynaecology Department at Singleton Hospital.

Position is for 30 hours.


The post holder will be responsible for a comprehensive, confidential and efficient secretarial service to the Obstetric and Gynaecology Department including the Consultant Gynaecologists, Junior Staff and the Obstetric and Gynaecology Team.


We are looking for an enthusiastic individual with excellent communication and interpersonal skills, as they will be liaising with a wide variety of personnel at all levels both internal and external to the Health Board and from numerous external organisations.


We are seeking an individual who can manage the day to day running of the office, their workload, use their own initiative and who is able to cope with tight and multiple deadlines, in a constant changing environment.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

To support three consultants who specialise in Urogynaecology (1 consultant clinical lead for risk and Urogynaecology).

To undertake Medical secretarial and Admin duties in support of three Consultant Gynaecologists.

Shorthand/audio typing and have clinic letters, other letters, reports, etc.

FUNB validation


To photocopy and disseminate copies of letters/discharge summaries and histology's and other information in a timely manner to General Practitioners/ referring consultant and others as required.

To receive and deal with telephone enquiries from General Practitioners, patients, relatives and others.

Managing and processing leave proformas affecting clinic capacity.

Undertake the typing of all RTT and USC patients from GOPD clinics and theatres.

Maintain RTT results file and ensure all results are shown to the relevant clinicians and acted upon appropriately.

Maintain up-to-date records in the department ensuring adherence to Data Protection and confidentiality.

Answering and dealing with telephone enquiries from patients, relatives, wards and GP practices in a sensitive and appropriate manner.

Working closely with the Service manager to meet performance projections and highlight future gaps in sustainable capacity.


We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward
- thinking organisation.


You might be a nurse or doctor, maybe you specialise in a health science/ therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.


Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.


If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
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