Junior Team Assistant

2 weeks ago

London, Greater London, United Kingdom APCO Worldwide LLC. Full time

APCO London is looking to hire a Junior Team Assistant/Facilities Assistant to join our super-friendly London Administrative Team. The role will be based at our shiny new office at 40 Strand, with this role playing a key role in helping us achieve operational excellence and administrative assistance to all personnel visiting and our 120+ London Team.

Description

The work of the Junior Team Assistant/Facilities Assistant requires teamwork, self-motivation, discretion, judgment, strong customer service skills and the ability to work well in a fast-paced environment under tight deadlines. As a member of a highly supportive, customer-service oriented office, you are willing and able to perform a wide range of administrative functions to help ensure operational success. You have a high level of integrity and attention to detail to ensure the use of APCO systems and procedures to maintain effective and efficient procedures are followed.

The ideal candidate will:

You are highly flexible and place a premium on the building of positive relationships with your team and with key stakeholders. You are highly responsible, service-oriented, organized, pay close attention to detail, and enjoy being a vital part of APCO London's success.

Key Responsibilities:

  • Answering, screening, and directing incoming calls promptly and efficiently
  • Taking and forwarding messages
  • Dealing with queries from clients or associates
  • Meeting and greeting visitors to the office
  • Assisting internal / external visitors in finding their way around the office
  • Making refreshments for meetings and guests
  • Ensure that the kitchen is tidy and well stocked / ordering weekly shopping list
  • Setting up meeting rooms
  • Ensuring that communal areas are presentable at all times
  • Distribute post, parcels and deliveries
  • Assist the Office Manager with office facilities
  • Organising and running of events throughout the year
  • Ordering catering and stationery
  • IT – checking meeting room tech is working

We are recognised as one of the best agencies to work for in our industry, providing:

  • A collegial and collaborative working environment, where you will work closely with colleagues from around the world
  • A competitive compensation and benefits package, including private medical insurance, mental health support and an annual Health, Wellbeing and Fitness allowance
  • An enhanced Parental leave policy for all our employees from day one
  • A paid opportunity each year to contribute to your community as part of our APCO Gives Back scheme
  • Access to free financial education and advice

About APCO in London

APCO London has over 120 staff working across more than 100 clients and sits at the centre of the agency's global operations. Thanks to a diverse and multilingual team, APCO London leads on many of the agency's most dynamic global assignments. With a growing client base in the most pressing issues facing the world today such as the transition to Net Zero and access to healthcare, APCO has been a fixture of the UK communication's market since 1996 and continues to be at the forefront of the seismic changes facing economies and societies today. We are a truly integrated agency, with deep expertise and experience across the full range of communication offerings including corporate communications, public affairs, digital strategy and paid media, as well as capital markets thanks to our recent acquisition of Camarco.

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