Facilities Coordinator

1 week ago

London, Greater London, United Kingdom Wise Full time
Wise is helping to build a new world - a world without borders.

Built by and for people who live global lives, we're the fairest, easiest way to manage your money across borders.


Our Global Workplace Team plays a key part in the employee experience at Wise, through our curated spaces, events and services.

As Wise grows, so does the complexity of our workplace. We are looking for a Facilities Coordinator.

Your mission:

Workplace Operations:


You will need a working knowledge of M&E, equipment and best practice to assist Wise in achieving our goal of Mission Zero.


Support and guide our Wisers on how to use our amenities to help them maintain a safe and functional workplace.

Work with the Health & Safety, Compliance and Risk Lead to keep up-to-date assessments.

Facilities Operations:

Ensure that the space is fully operational and running efficiently through the effective management of PPMs and reactive maintenance.

Address day-to-day landlord issues including coordinating and overseeing building access as necessary for PPMs and statutory visits.


Assist with regular building walkthroughs to address building maintenance issues, pre-empt potential risks before they arise, ensure the workplace is safe and identify areas for improvement.


Support with the periodic review and revision of base building documents, asset registers and to ensure they are up to date.

Input into the London office's operational expenditure budget, quarterly forecasting and monthly reconciliations to actuals.

Coordinate local hard service vendors, including negotiating commercial terms, contract management, on site supervision and invoice processing.

Identify opportunities for cost optimisation and vendor rationalisation to get us closer to achieving Mission Zero.

Encourage a level of uncompromising cleanliness, know and explain guidance around workplace etiquette.

Ensure workplace helpdesk requests submitted by employees are resolved in a timely manner.

Health and safety:

Manage Site Statutory compliance including Fire Risk Assessment, Water Risk Assessments, Disability Discrimination Audits and all remedial works.

Monitor compliance with and general adherence to The Workplace (Health, Safety and Welfare) Regulations 1992.

Other:

Support the Community Team including your immediate colleagues with identifying opportunities for operational and process optimisation.

Provide support to local workplace projects and initiatives.

Promote workplace sustainability and help us to achieve our goal of net zero carbon by 2030.

Help us to execute and deliver on our 'destination workplace' vision and support our hybrid working model.

Must have:

  • At least 2 years experience coordinating technical services in a fast paced workplace environment.
  • Fluent English
  • Excellent interpersonal and networking skills.
  • Strong verbal and written communication skills.
  • Great organisation, multitasking and problemsolving skills.
  • Continuous improvement mindset, with the ability to think 'big picture'.

Some extra skills that would be awesome:

  • Proficiency in excel, Google suite and slack software tools.
  • Passion and understanding of entrepreneurial, startup or tech communities.
  • An M&E Specialism

_We're people without borders — without judgement or prejudice, too. We want to work with the best people, no matter their background. So if you're passionate about learning new things and keen to join our mission, you'll fit right in._

_ Also, where and what you studied isn't important to us. If you've got great experience, the right skills for the role and you're great at articulating your thinking, we'd like to hear from you._

  • If you want to find out more about what it's like to work at Wise visit _Wise.
Jobs_._

  • Keep up to date with life at Wise by following us on _LinkedIn_ and _Instagram_._

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