Accounts Payable Associate

Passion. Purpose. Impact. CJP is one of Boston's oldest and most respected philanthropic organizations and we are currently seeking an Accounts Payable Associate.

The Accounts Payable Associate is responsible for the proper review of all types of disbursements, including vendor invoices, grants, employee reimbursements, credit card charges and other payment requests, timely processing of payments and other duties as assigned. Strong communication, customer service and organizational skills are required to effectively interact and collaborate with staff, vendors and grantees.

Essential Functions:

• Responsible for timely and accurate processing of accounts payable disbursements following CJP policies and procedures utilizing AP automations software. Specific duties include:
• Review all invoices, payment requests and employee reimbursement requests for proper general ledger coding, appropriate approvals and sufficient support.
• Process payments including obtaining proper approvals, processing checks, preparing and uploading EFT and positive pay files, and sending EFT remittance advice emails.
• Take necessary actions to resolve EFT returns and outstanding checks.
• Maintain the AP email box, researching and resolving inquiries related to accounts payable disbursements, past due balances or discrepancies.
• Prepare monthly accounts payable aging report, identify issues and review with supervisor. Resolve issues as directed.
• Ensure proper cutoff of accounts payable and manage year-end accrual process.
• Maintain vendor database with valid W9 and EFT information. Work with vendors to transition from check payment to EFT.
• Preparation of Form 1099s.
• Maintain directories with templates, instructions, Sales Tax Exemption certificates, and other necessary documents.
• Responsible for timely and accurate processing of grant disbursements following CJP policies and procedures using accounting software and other software as applicable.
• Record expenses processed on CJP Credit Cards to the general ledger. Ensure all expenses follow CJP policies, are accurately coded, appropriately approved and have sufficient documentation.
• Assist in special projects and year end audits.
• Other duties as assigned with or without accommodation.

Requirements
Education:
BS or Associate Degree in accounting or finance.

Experience:
Two years of accounts payable experience

• Strong verbal and written communication skills.
• Excellent attention to detail.
• Solid organization skills, with ability to handle multiple priorities and meet deadlines.
• Logic and problem solving skills.
• Strong customer service orientation with the ability to be pleasant and tactful under all circumstances while maintaining confidentiality.
• Ability to learn new software and applications with proficient skills in Microsoft Office 365 applications.
• Ability to be flexible and adaptable to changes and shifting priorities.

Organizational Relationships/Scope:
Reports to Senior Director, Operational Finance. Has no direct reports.

Working Conditions:

• Hybrid Work Schedule: Tuesdays and Wednesdays in office work is required; Mondays, Thursdays and Fridays remote work option applies.
• Remaining in a stationary position, often standing or sitting for prolonged periods, much of which will be working at a computer.
• Must be able to lift up to 15 pounds.

Please Note: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Summary
CJP offers that rare opportunity to tap your skills, talents, and experience to benefit a greater good while you grow professionally. You will work in a dynamic environment, with a diverse group of individuals who share your commitment and enthusiasm. Together, you will make a difference for Jews and non-Jews in Greater Boston and worldwide. We offer competitive salaries, comprehensive benefits and a collegial, family-friendly work and team environment. Come see how we Work with Passion, Live with Purpose, and Make a Bigger Difference every day.

CJP conducts background checks as part of the hiring process.

CJP is an equal opportunity employer. People with disabilities, women, veterans, people of color, and LGBTQ people are encouraged to apply. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.