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Administrative Clerk
3 months ago
Harrison Pensa's Integrated Recovery Services group is a highly specialized Creditors' Rights department responsible for high-volume commercial and consumer debt recovery legal work. As we continue to grow, and in our continuing efforts to meet and service client needs, we are currently recruiting for a permanent, full-time Administrative Clerk to join our Integrated Recovery Services Department.In this position, you will be responsible for providing support for various day-to-day functions of the team. Key Responsibilities
- Sending, receiving, sorting and distributing incoming and outgoing mail and courier packages
- Receiving incoming documents via fax, email, voicemails, and identifying associated accounts
- Responding to general inquiries from clients
- Troubleshooting documentation issues and working with colleagues and management
- Maintaining filing systems for court documents
- Corresponding with clerks regarding urgent deadlines
- Interacting with courts, clients, and customers regarding account status
- Communicating with courts and employers to confirm compliance with garnishment status
- Submitting court documentation online and updating accounts accordingly
- Processing cheques and payments in accordance with departmental requirements
- Following up on fund receipt and payment posting
- Processing cheques and payments
- Following up on fund receipt and payment posting
- Reviewing accounts for billing and processing invoices
- Transferring lawyer billable time logs to internal systems for billing
- Requisitioning cheques from accounting as needed
- Reviewing and maintaining file statuses in the internal filing system
- Processing file-update requests and generating documents
- Assisting with data entry and organization
- Collaborating with management and programming to streamline processes
- Downloading and organizing reports from internal systems for various stakeholders
- Other duties as required.
- Degree or diploma in Business Administration, Office Administration, Executive Assistant or related discipline;
- 2 to 3 years of experience in a legal administration or data entry role;
- Knowledge of legal systems and software considered an asset;
- Organizational and time management skills to effectively meet deadlines;
- Team player with strong attention to detail;
- Strong analytical abilities to problem solve;
- Advanced knowledge of Microsoft Office Suite;
- Knowledge of QuickBooks and/or Enterprise Elite software considered an asset;
- Experience working in a professional services environment considered an asset.
