Contract Co-ordinator

1 week ago


East Kilbride, South Lanarkshire, United Kingdom Virtual FM Limited Full time

About the role
We have an opportunity for a Contract Co-Ordinator to join our Facilities Helpdesk team.
This is an exciting time to join the team Do you have a real passion for customer service? Do you thrive working within a fast-paced team environment? Do you possess exceptional communication skills? Then we would love to hear from you as we may just have the perfect job for you

The Role

  • Estimating process (logging/chasing prices/inputting) and working to targets
  • Finance process (approve invoices and issue invoice queries/respond to clients) and working to targets.
  • Reactive WIP process (review with Accounts Team and support)
  • PPM/Compliance process (review site assets with Accounts Team to ensure in line with contract review maintenance planner reporting/issue weekly asset no test reports/input and revise contracts
  • Overflow for PPM/reactive roles
  • Tracking contract statuses, deadlines, and renewals. This involves maintaining a database or system to monitor contract details, ensuring compliance, and managing any changes or amendments.
  • Maintaining accurate records of all contracts and related documents. This includes organizing and archiving contracts for easy access and reference.
  • Serving as a point of contact for contractrelated inquiries. This involves interacting with internal teams, external stakeholders, and providing support or clarification on contractual terms and conditions.
  • Collaborating with various departments, such as legal, finance, procurement, and operations, to ensure alignment on contractual matters and facilitate smooth workflow.
  • Resolving issues or discrepancies that may arise during the contract lifecycle, and proposing solutions to ensure contractual obligations are met.
  • Utilizing contract management software or tools to assist in contract drafting, management, and reporting.

The Skills Needed To Be a Succes

  • Previous experience in a help desk environment would be an advantage but not esstential
  • Excellent organisational skills and exceptional time management
  • Able to work effectively in a team and multimanage tasks.
  • Selfmotivator, methodological and proactive
  • Results/ task orientated attention to detail and accuracy
  • Confident & polite manner
  • Excellent Customer Service

What's in it for you, you ask?

  • Offer Part Time hours 1620 hours over 5 days or 4 days Monday,Tuesday,Thursday & Friday
  • A competitive salary £28K Pro Rata
  • Enhanced Annual Leave 33 days Pro Rata
  • Private Health Care Plan on completion of 3 months probation
  • Free onsite parking
  • NEST pension
  • Life Assurance
  • Employee Assistance Programme
  • Wellbeing Programmes
  • Stunning office environment to ensure you're comfortable and work at your optimum
  • Opportunity to grow your skillset and develop professionall


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