Bank Administrator

1 week ago

London, Greater London, United Kingdom Fortius Clinic Full time
Job Title Theatre Administrator
Department Theatres Indirect
Line Manager Head of Surgical Business or Surgical Administrative Supervisor
Contract type Permanent/Full time
The Fortius Group is the UK's leading private orthopaedic and sports injury group.

Founded in London by a group of leading Orthopaedic Surgeons and Radiologists, with a shared vision of building a worldwide centre of excellence in musculoskeletal care.

Their vision was to create a clinic that would bring together the country's leading experts in orthopaedics and sports injury treatment, with a shared commitment to advancing the science of medicine and a better patient experience.

That group of experts now includes over 80 leading specialists, with two outpatient and diagnostic clinics, a surgical centre and an innovative inpatient unit for joint replacement surgery, in partnership with Bupa.

The Theatre Administrator is responsible for the provision of comprehensive and efficient administrative and coordination for theatre department and under the management of the Surgical Business Manager.

The post would suit someone who adaptable and proactive in their work and is able to work in the fast-paced theatre environment.

They will act as the key liaison between theatre team, bookings team and the management team to lead on efficiency in theatre scheduling.

The person would lead on accurate recording of day-to-day charging and stock summary as well as tracking and efficiency of theatre department.

They will record data in a timely and accurate manner.
Comprehensive and efficient administrative support to the theatre team and business office. The key contact between theatres, ward administrators and the business/bookings office.

Responsible for the clinical information systems, particularly in respect of case records, (both electronic and paper) ensuring that they are kept up to date, accurate and in accordance with policy and procedure.

Daily application of theatre charges to system – ensuring accuracy and expediency in recording stock on patient accounts. Working closely with materials and billing teams as part of a timely billing process.
Lynchpin in scheduling and planning between bookings and clinical teams. An integral part of daily planning, attending daily meetings and relaying key information to the theatre leads.
Answer and manage telephone enquiries ensuring clarity, confidentiality and courtesy. Be the contact point for theatre staff.
Providing accurate summaries digitally and printed for clinical teams: x-ray theatre schedules, list orders, worklists etc

Awareness of ongoing volume targets and KPI's for Fortius Surgical Centre, Fortius Clinic London and Fortius as a whole, where relevant.

Partake in analysis and reporting of targets for weekly, monthly, and annual updates.
Keep a stock of theatre registers and store completed registers according to CQC regulations. Assist with maintenance of clinical governance record logs and implant records.
Competent with Microsoft suite – able to populate and update excel spreadsheets across the bookings and theatre departments.
Able to assist with theatre and booking duties.
Equality & Diversity
Employees are required to co-operate with management to enable Fortius to meet its own legal duties.

It is the responsibility of all staff to recognise their role in maintaining a safe environment for patients, visitors and staff to minimise the risk of avoidable Healthcare Associated Infection.

Employees are responsible for ensuring that they are fully aware of the Fortius Infection Prevention and Control policies.
Quality Governance

All Fortius employees must adhere to Fortius policies and procedures and seek advice on these when in doubt as to their scope and applicability.

Employees are specifically reminded that they must respect the confidentiality of all information they have access to during their employment including personal data.

Able to prioritise a busy workload without direct supervision

Polite and helpful telephone manner
Computer literate for Microsoft Office and Outlook

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