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Executive Assistant

3 months ago

Southwark, United Kingdom The Church of England Full time
Summary


The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.

We Include. You Belong.

Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute.

Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

Living out our values in all that we do, we:
Strive for Excellence
Show Compassion
Respect others
Collaborate
Act with Integrity
We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values.

Even if you have never thought about working for us before, if you have the skills and experience we're looking for then we would like to hear from you.

About the Department

The Theology team is part of Faith and Public Life which leads the church's national work on ethics, public policy and relationships beyond the Church of England, including with government and Parliament, civil society, other Christian churches and other faiths.

The Theology team works alongside the Parliamentary and Public Policy teams, teams covering Anglican Communion affairs, Ecumenical relations and Inter-religious affairs, and a number of project teams working on issues as diverse disability and social impact investment.

There is a strong collaborative working culture across the whole team.

The whole department is supported by an administrative team each of whom specialises in supporting one or two areas of the department's work while supporting one another with the overall flow of work.

What you'll be doing

The post-holder will provide administrative support for the Theology Team within Faith and Public Life - a sub-team comprising the National Theological Adviser, the National Worship and Liturgical Adviser and a Theology Officer who, together, support the church, the bishops and the archbishops in their engagement with a wide range of theological issues.


You will provide high quality Executive Assistant support to the Faith and Public Life team, specialising in administrative support to the Theology team, and undertaking other administrative roles from time to time.

Main duties and responsibilities
A. General

Managing and prioritising communications, whether by phone, e-mail, letter or in person, enabling the sub-team to achieve their objectives while ensuring timely responses.

Taking responsibility for dealing with and resolving enquiries.
Receiving and greeting visitors.
Arranging meetings, circulating agendas and other papers and taking minutes at meetings.
Proactively supporting team members with research as required.

Organising events and being present on site to liaise with events, hospitality and security staff to ensure their smooth running.

B. In support of the Theology Team
Supporting the work of the Adviser for Theology and of the Faith and Order Commission.
Carrying out research and preparing material as requested by the Adviser for Theology.
Contributing to researching, drafting and editing material.
Overseeing and coordinating all planning and preparation for meetings of the Faith and Order Commission and associated groups.
Liaising closely with colleagues and communicating directly with members of those bodies as appropriate.

Drafting reports and other documents needed for these meetings in cooperation with the Adviser for Theology, preparing agendas, distributing papers, taking minutes and ensuring follow-up.

Liaising and working with Church House Publishing and other publishers regarding the publication of FAOC material
Collaborating with the CofE digital team for the production of theology-related resources as appropriate.
Arranging physical meetings and travel as required.

Monitoring the work of other bodies, such as the Council for Christian Unity, to help identify areas of overlap and ensure ongoing collaboration, as well as with the Digital Team (relevant web pages on the Church of England site, social media and distribution of electronic and printed documents).

Taking lead where appropriate and assisting with general administrative tasks within the team as required and helping to provide cover for colleagues when needed.

Undertaking such other work as may reasonably be required.


All staff working at Lambeth Palace share responsibility to promote and maintain a strong safeguarding culture with regard to children and vulnerable adults, including identifying the key actions they should take given their role and responsibilities.

About You

The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country.

Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups.

Essential
Knowledge/Experience
Excellent knowledge of Microsoft Office including MS Word, Outlook and and Excel.
Ability to draft and prepare accurate correspondence, briefs, minutes and other material as required.
A lively interest in theological questions.
Alignment with the values and ethos of the Church of England.

Skills & Abilities:
Experience of project administration
Excellent communication skills, both verbal and written
Excellent administration and organisational skills
Data gathering and research skills
Highly organised and methodical, with the ability to cope with complex priorities
Strong collaborative teamwork skills and the ability to easily move between teams.
Discreet and diplomatic
A strong sense of responsibility that the work issued is of a consistently high standard, with fast response times
Good judgement in understanding and dealing with urgent and complex matters across a wide range of issues and often on an international basis
A self-starter, able to use initiative and good judgement
Ability to work calmly under pressure and adapt to varying demands
Ability to create and implement new processes and systems to improve efficiency.

Qualifications & Training:
Education to a good standard, sufficient to command confidence among colleagues and stakeholders.

Circumstances:
We welcome applications from people with disabilities and can offer flexibility to accommodate many specific needs.

However, the job involves close liaison with other staff and key stakeholders so regular attendance at the office base in London will be required for meetings etc which cannot be held online.


Desirable:
An understanding of the Church of England's structures
Experience of working with organisations in the voluntary sector
Experience of organising events, including international residential events.
Evidence of theological knowledge.

What we offer

Our benefits include:
A salary of £19,459 (FTE £38,918) per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
25 days annual leave FTE (increasing to 30 days within 5 years) plus three additional days (pro-rata)
Flexible working hours and location, with an expectation of just 1-2 days per week in our office in Westminster
Structured induction programme and access to a range of development opportunities including apprenticeships
Access to Occupational Health, and an Employee Assistance Programme
Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies

We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.

The closing date for applications is Sunday 2 June 2024.
Interviews will be held on Friday 7 June 2024.

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