Payroll and Pensions Coordinator

2 weeks ago


London, Greater London, United Kingdom Grid Dynamics Full time
Be a key member of the Finance team supporting our internal HR and outsourced Payroll BDO Team.

You will be responsible for timely support to employees, external customers, clients, contractors as well as third party payroll and benefits providers.

You will be the main person assign to collating, checking, and signing off payroll information, liaising with benefits providers our health insurance companies, pension provider and ensuring their expectations as well as employee statutory obligations are met or exceeded.

You will be motivated to further embed our multi-skilled ethos across all functions of finance, payroll and hr support which will aid in our continuous improvement.

You will build excellent links with employees, contractors and teams internally, so that any issues can be resolved quickly ensuring compliance and employee satisfaction.


Responsibilities:

  • Collate information on new starters and leavers and the production of reports as required
  • Be part of the interdepartmental meetings (face to face or remote) with Payroll and Benefits providers
  • Manage Payroll and Benefits related projects such as annual salary reviews uplifts communication, pension autoenrolment, auditing.
  • Processing purchase invoices / receipts and employee expenses
  • Liaising with managers and employees to assist with payroll enquiries, including written and telephone enquiries.
  • Carry out where necessary manual calculations making sure tax and national insurance deductions are correct (pay, MAT/PAT/SSP etc).
  • Manage maternity, paternity and family policy administration and advise on payments to outsourced payroll provider
  • Manage sickness & holiday administration and payments.
  • Map out best practises for Payroll and suggest improvements. Review existing policies relating to payroll and recommend improvements.
  • Create and issue employee communication letters regarding to payments, overpayments and any other payroll related queries.

Requirements:

  • Be an excellent communicator with the ability to confidently and credibly engage with customer, colleagues and other external partners and not afraid to ask for information, propose solutions or highlight corrections when required
  • IT skills, including Microsoft Office suite, including Outlook, Word and Excel or other as Google Suite
  • Proven record of being responsive and innovative
  • Selfmotivated with the ability to work flexibly and as part of a team
  • Be flexible and have a handson approach with the ability to take ownership of queries and see them through to completion
  • Be able to build relationship with both internal and external customers
  • Excellent written and oral communication skills
  • Highly organised, with the ability to prioritise and manage multiple tasks simultaneously and meet deadlines
  • Be positive and enthusiastic
  • Maintain professional internal and external relationships that meet Company core values
  • Generalist payroll experience within an HR / Finance environment and /or Pensions
  • Preparation of monthly payroll returns to HMRC and pension providers.
  • Support in preparation of P11Ds
  • Processing invoices and regular statement reconciliations
  • Accurate understanding of complex employees/payroll data within strict deadlines & processing various payroll input such as pension, absences & leave, flexible benefits, statutory deductions, starter checklists/P45s on off boarding.

We offer:

  • Participation in challenging projects, an opportunity for professional development and growth
  • Flexible working hours and a dynamic environment
  • Friendly cooperative team and atmosphere

About us:


Grid Dynamics is an engineering services company known for transformative, mission-critical cloud solutions for the retail, finance, and technology sectors.

We have architected some of the busiest e-commerce services on the Internet and have never had an outage during the peak season.

Founded in 2006 and headquartered in San Ramon, California with offices throughout the US and Eastern Europe, we focus on big data analytics, scalable omnichannel services, DevOps, and cloud enablement.



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