Payroll Officer

6 days ago

London, Greater London, United Kingdom Payroll Elite Full time

Our client who is based in the Education sector, are looking to recruit an experience Senior Payroll Officer for a minimum of 6 months with a view of it going permanent.


Key Responsibilities

  • To provide an efficient and effective payroll administration and processing service for the college, primarily to monthly paid employees, ensuring prompt and accurate remuneration.
  • To support all aspects of iTrent administration including staff queries.
  • To oversee the day to day administration of payroll, and to provide support to the HR team.

Main Duties and Responsibilities

  • To oversee and administer the daytoday payroll activity.
  • To liaise with the payroll bureau and inhouse finance team regarding payroll related issues.
  • To process data from relevant worksheets, timesheets, etc., in accordance with procedures and as required by the relevant legislation, guidelines and audit requirements.
  • To process and input variable data into relevant systems in accordance with statutory and contractual obligations and to predefined timescales, to generate payments to employees, e.g. from timesheets, overtime etc.
  • To ensure that all employees receive the correct remuneration due in accordance with their contract of employment and College policies, and are paid on time.
  • To enter data directly to the online payroll system, checking all input and output for accuracy and maintaining staff records where necessary.
  • To understand and process all statutory payments and deductions. To deal with payroll/pension enquiries concerning payments made to employees, including liaising with relevant Local Government Pensions department / Teachers Pension external agencies.
  • Ensure both LGPS and TPS returns are completed and submitted in a timely way.
  • To complete the Workforce Data survey and all other relevant surveys required by payroll.
  • To understand and process pay and entitlements of the College's occupational sick pay and maternity schemes together with SSP and SMP. To record and maintain all absence details and liaise with line managers as appropriate.
  • To assist with the administration of requested deductions from pay and check, maintain and process variable deductions where necessary, e.g. union subscriptions, court orders, childcare vouchers etc.
  • To liaise with employees in cases of overpayments and take necessary steps to arrange recovery.
  • To investigate and resolve complex payroll queries using the online payroll system.
  • To deal tactfully and sympathetically with employee pay enquiries by telephone, in writing or in person and to advice on payroll related matters.
  • To complete financial references and returns from statutory bodies, building societies, etc.
  • To assist with writing reports using the online payroll system report writer and/or spreadsheet and to supply management and financial information as required.
  • To assist in the processing of HR administration activities, regarding variations.
  • To provide cover and support for colleagues in the HR team as required, catering for fluctuating workloads and absences and including contribution to office cover in accordance with the needs of the service.
  • To provide other general office support, clerical and photocopying duties as required.
  • To exercise absolute integrity in respect of confidential matters and ensure that any specified procedures for ensuring the security and confidentiality of information are always maintained.
  • To ensure filing and paperwork are up to date and accurate.
  • To maintain confidentiality at all times and work flexibly within the team.

PERSON SPECIFICATION

Previous experience:

Job Knowledge

  • Experience of working in a busy payroll office (minimum 2 years,) and administering complex payrolls.
  • Experience using iTrent payroll system is essential.
  • An excellent understanding of statutory deductions (e.g. income tax, national insurance, student loans, etc.) and statutory payments (e.g. SSP, SMP, etc.) and pension schemes.

Skills:

(Competencies and Aptitudes)

  • The ability to develop positive working relationships with individuals at all levels.
  • The ability to interpret conditions of employment, rules and regulations.
  • Able to accurately and methodically record information and messages accurately.
  • The ability to communicate effectively orally and in writing.
  • The ability to work on own initiative and organise one's workload in a structured and organised way.
  • The ability to prioritise tasks and meet deadlines.
  • The ability to analyse and solve problems and exercise attention to detail.
  • Numeracy skills at the level required to sustain reliable administrative support.
  • Competence in the use of computerised information systems, system report writers and other appropriate technology.
  • Highlevel competence in IT and the use of Google Suite and HRIS.
  • The ability to work effectively as part of a team, supporting others as required.
  • Ability to recognise confidential issues.
  • The ab

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