Facilities Coordinator

7 days ago

StratforduponAvon, United Kingdom Harper Recruitment Full time
Facilities Coordinator
Stratford-Upon-Avon
£29,527
Monday to Friday 40 hours between - 5
Immediate Start

Our well-established Client are looking for an experienced Facilities Coordinator to join the dynamic and professionally trained depot team. You will be accountable for all aspects of the administration required to run the operational site effectively.

Duties include:
Reporting directly to and supporting the Facilities Manager
Assisting with the management of maintenance, cleaning, catering, waste disposal, and recycling
Ensuring all office facilities are in a good state of repair and regularly maintained
Handling and escalating all office health and safety issues
Managing consumables for the site including office supplies such as stationary
Carrying out fire alarm and lighting checks and immediately reporting any defects
Assisting with site events to make sure everything is in place before a meeting commences
Supporting the Facilities Manager with administration relating to the site contractors'
Managing Financial processes with support from the Finance Team to make sure customers are invoiced correctly
Managing invoicing and payments for utilities
Raising PO numbers
Co-ordinating timesheet inputting for the payroll of all staff based on site
Managing personal expenses and petty cash
Working closely with the Health & Safety team to keep insurance certificates up to date
Liaising and onboarding new suppliers
First point of contact for facilities enquiries

Building relationships with colleagues and visitorsSkills/Experience Required:
Must have a facilities background
Relevant experience as a Facilities Coordinator, Office Manager, Operations Administrator, or similar
Strong administrative and communication skills
Some finance experience such as invoicing or payroll
Microsoft Office proficiency including Word, Excel, and VisioContract Details:

This role is initially a temporary contract as we need somebody who is immediately available
There is a permanent vacancy in the team coming up so this can become permanent for the right candidate
Immediate start
This role is fully office-based as the duties of the role require full-time office attendanceSubmit your CV today to apply

Due to the large volume of applications we receive, we are unable to contact every candidate.

If you have not heard from a Consultant within three business days, please assume that you have not been successful on this occasion.

Please do not hesitate to apply for other suitable roles in the future

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