Senior Administrative Assistant

1 week ago

London, Greater London, United Kingdom eFinancialCareers Full time

The senior administrative assistant will leverage the executives' time by providing both administrative and technical support based on a broad knowledge and understanding of the executives activities (often acting as the intermediary on their behalf) andthe operation of the department/organization.

The senior administrative assistant will work with limited direction managing the day-to-day activities of the executives and will be the primary liaison representing them to a diverse group of internal and externalcontacts.

It is therefore important that the role holder is able to work well autonomously in addition to teaming up with the other senior administrative assistants to maintain a high level of client service and support.

The position requires a positive, tactful demeanor, a professional presence and strong written and oral communication skills.

The position will need to effectively manage upwardly to members of senior management while fostering successful relationshipsthrough direct interaction with peers and others.

The individual will partner with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism.

Principal Responsibilities;

  • Leverage the manager(s) time by performing administrative duties related to the scope of the manager(s) responsibilities and associated teams.

These duties include but are not limited to:

scheduling both internal and external appointments, arranging clientvisits, preparing correspondence, coordinating catering requests, compiling agendas, screening calls and visitors, coordinating travel arrangements (including international travel), preparing multi-trip travel itineraries and processing expense reports, maintainingcalendars, filing and organisation of other critical documents, responding to routine matters and ad hoc requests on their behalf.


  • Works collaboratively to ensure that seamless backup support is provided to the manager(s) and associated teams.
Regularly participating in admin support team meetings to understand the department's processes.

Identifies opportunities to improve and streamline the quality and efficiency of work.

Partners with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism across business units andstakeholder groups.


PERSONAL ATTRIBUTES / SKILLS / QUALIFICATIONS

Required:

  • Educated to at least A level standard or equivalent
  • Prior experience working in a fast paced admin role in a corporate working environment
  • Good mathematical ability
  • Enthusiastic with strong customer service, communication and interpersonal skills
  • Willingly adapts to and is motivated by change
  • Highly organised with the ability to prioritise workload, multitask and work to tight deadlines
  • Selfdirected and able to perform assignments independently; demonstrating a proactive approach and is flexible with change
  • Articulate, with good attention to detail and a high level of discretion
  • Executive or senior level administrative /project management experience in a business environment
  • Strong team player and ability to make decisions on behalf of the team plus take collective responsibility
  • Ability to work and communicate effectively within a global/virtual team setting
  • Solid correspondence drafting, editing and proofreading skills
  • Ability to multitask and prioritize workload to meet deadlines

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