CAU Support Secretary

2 weeks ago

Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

Job summary

An exciting opportunity has arisen for a Support Secretary within the Trauma and Orthopaedic Clinical Administration Unit at Tunbridge Wells Hospital. We are looking for an enthusiastic and hard working individual to come and work in our busy team.

We are pleased to be able to offer this position as a full time post and will consider a job share and part time working as well, following flexible working policies.

This role is an audio typing role, so excellent typing skills are a must and a typing test will form part of the interview process, alongside a formal interview.

This particular vacancy will be supporting the Trauma and Orthopaedic service; knowledge of orthopaedic medical terminology will be beneficial however not essential. The ideal candidate will have exceptional secretarial skills and proven experience audio typing with a medical background. The role will also involve assisting the team in booking outpatient clinic appointments so knowledge of appointments, clinics and waiting lists will also be beneficial.

You should demonstrate excellent communication and organisational skills, be self-motivated, able to prioritise a busy workload, work to deadlines, have a flexible approach to duties and hold a relevant secretarial / audio / word-processing qualification ideally with previous NHS /medical experience however this is not essential.

Main duties of the job

A good range of secretarial skills, including knowledge of medical terminology and audio word-processing/typing is required. The ability to organise your day, prioritise your tasks and work as part of a team are also desirable. You should be self-motivated and be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. You should also hold relevant secretarial / audio / word-processing qualification and ideally have previous NHS / medical experience.

About us

Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.

The Trust provides a full range of general hospital services and some areas of specialist complex care to around 760,000 people living in the south part of West Kent and the north part of East Sussex.

The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.

We employ more than 7,000 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.

Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.


Job description
Job responsibilities

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.

At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.

We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK )

This post forms part of the new Kent and Medway Orthopaedic Centre team at Maidstone Hospital. Over200 new posts will support the new Centre, which is part of a national scheme to deliver more than 50 new surgical hubs across England. The new Centre will open in spring 2024 and treat patients from across the region, increasing the Trusts capacity for planned surgical procedures.

The Centre will contain the latest novel open plan laminar flow theatres; open-plan surgical areas where up to three patients are treated in a dedicated space with a specialised air canopy over each station to prevent the spread of infection. The new facility will also include a 14-bed inpatient ward and a 10-bed day case ward, with recovery, x-ray and therapy space, all within a dedicated elective building.

The Centre will expand orthopaedic surgical capacity across Kent and Medway, playing an important part in elective recovery and the reduction of patient waiting times across the region.

Interview Date: To be confirmed



Person Specification
Qualifications
Essential
Good standard of general education (at least GCSE level or equivalent) Excellent secretarial and audio-word-processing RSA 2 level qualification Or equivalent experienceExperience/Knowledge
Essential
Previous Secretarial or Administration Experience Significant experience of dealing with the publicDesirable
Medical terminology Knowledge of Allscripts and ERSSkills
Essential
Excellent computer skills (Word/Excel) /advanced key board skills Excellent interpersonal skills both verbal and written. Able to use initiative and work under pressure. Ability to work with and support colleagues as part of a team. Demonstrates good time management skills. Ability to work within a team environment under pressure; prioritising work. Systematic approach to problem solvingDesirable
Database management Understanding of 18 Week Referral and Cancer Target rules Ability to organise and prioritise own workload Understanding of Health Records legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.



Employer details
Employer name

Maidstone and Tunbridge Wells NHS Trust

Address

Tunbridge Wells Hospital

Tonbridge Road

Pembury

TN2 4QJ



Employer's website

(Opens in a new tab)



For questions about the job, contact:

Team Leader Trauma and Orthopaedics

Sophie Ellen Booth



Date posted

23 May 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

KMOC-B

Job locations

Tunbridge Wells Hospital

Tonbridge Road

Pembury

TN2 4QJ



Supporting documents

Privacy notice

Maidstone and Tunbridge Wells NHS Trust's privacy notice (opens in a new tab)

  • CAU Medical Secretary

    2 weeks ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    Job summary An exciting opportunity has arisen for a full time Medical Secretary within our Specialist Medicine Clinical Administration Unit at Tunbridge Wells Hospital.You will have exceptional secretarial skills , and knowledge of all Microsoft packages. You should demonstrate excellent communication and organisational skills, be a team player, be...

  • CAU Medical Secretary

    1 month ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    Job summary An exciting opportunity has arisen for a full time Medical Secretary within our Specialist Medicine Clinical Administration Unit at Tunbridge Wells Hospital.You will have exceptional secretarial skills , and knowledge of all Microsoft packages. You should demonstrate excellent communication and organisational skills, be a team player, be...

  • CAU Medical Secretary

    4 weeks ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    Job summary An exciting opportunity has arisen for a full time Medical Secretary within our Specialist Medicine Clinical Administration Unit at Tunbridge Wells Hospital.You will have exceptional secretarial skills , and knowledge of all Microsoft packages. You should demonstrate excellent communication and organisational skills, be a team player, be...

  • Cau Medical Secretary

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    An opportunity has arisen for a full time Medical Secretary within the Specialist Medicine Clinical Administration Unit at Tunbridge Wells Hospital.You will have an excellent range of PA and Secretarial skills; ideally including a solid knowledge of medical terminology - though this is not essential and accurate audio typing skills.

  • Cau Medical Secretary

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    An opportunity has arisen for a full time Medical Secretary working in Rheumatology within the Specialist Medicine Clinical Administration Unit at Tunbridge Wells Hospital.You will have an excellent range of PA and Secretarial skills; ideally including a solid knowledge of medical terminology - though this is not essential and accurate audio typing...

  • CAU Medical Secretary

    2 weeks ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    Job summary An exciting opportunity has arisen for a part time Medical Secretary position within the General Surgery Department at Tunbridge Wells HospitalYou will have an excellent range of PA and Secretarial skills; ideally including a solid knowledge of medical terminology - though this is not essential and accurate audio typing skills. Main duties of the...

  • CAU Booking Clerk

    4 weeks ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    Job summary The Women's and Children's Directorate are looking for a Gynaecology Booking Clerk for their Clinical Assessment Unit to work full time in their CAU at the Tunbridge Wells Hospital at Pembury in our Gynaecology Department.The role involves the booking of Inpatient operations and outpatient appointments, answering telephone calls and monitoring...

  • CAU Booking Clerk

    1 month ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    Job summary The Women's and Children's Directorate are looking for a Gynaecology Booking Clerk for their Clinical Assessment Unit to work full time in their CAU at the Tunbridge Wells Hospital at Pembury in our Gynaecology Department.The role involves the booking of Inpatient operations and outpatient appointments, answering telephone calls and monitoring...

  • Medical Secretary

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Nuffield Health Full time

    HEAD OFFICEMedical Secretary (Bank)Nuffield Health is Britain's largest not-for-profit healthcare organisation. Join us as a Medical Secretary in our Tunbridge Wells Hospital and play your part in building a healthier nation.The RoleAs a Medical Secretary you will;Deliver high quality administration support.Enjoy the satisfaction of providing truly...

  • Company Secretary

    2 weeks ago

    Tunbridge Wells, Kent, United Kingdom Workingmums Full time £47,000 - £51,000

    We've been tasked to support a important client in the search for a part-time Company Secretary & Head of Governance to lead the organization's governance arrangements. As the Company Secretary, you'll handle the full secretariat function, establish an effective governance framework complying with legal and corporate requirements, and provide appropriate...

  • Legal Secretary

    2 weeks ago

    Tunbridge Wells, Kent, United Kingdom G2 Legal Limited Full time

    A well-known Solicitors Firm in Tunbridge Wells, my Client is highly-regarded in the area for providing quality legal advice to both Commercial and Private Clients.My client is seeking a Private Client Legal Secretary to support the team in their office in Canterbury.You will have at least one years' experience as working as a Legal Secretary, preferable...

  • Medical Secretary Team Leader

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Nuffield Health Full time

    HEAD OFFICEMedical Secretary Team LeaderMedical Secretary Team Leader | Tunbridge Wells HospitalAdministration | Full Time | Permanent | 37.5 Hours Per WeekUp to 31,200.00, depending on experienceThe opportunityAn exciting opportunity to lead a team of internal medical secretaries and deliver high quality management and administration support for exceptional...

  • Medical Secretary

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Somerset NHS Foundation Trust Full time

    This is an exciting opportunity for an experienced Medical Secretary to join our Mendip Integrate Admin Service Team based at The Bridge, Wells and Frome Community Hospital.Excellent communication skills are essential to deal with calls from patients, along with teamwork, flexibility and a 'can do' attitude which are all central to our approach. Audio typing...

  • Residential Property Legal Secretary

    2 weeks ago

    Tunbridge Wells, Kent, United Kingdom TN Recruits Full time

    Want to join a progressive, highly reputable law firm based in the heart of Tunbridge Wells?Are you a Legal Secretary with residential property and conveyancing experience?Our well established client are looking for a Residential Property Legal Secretary to join their friendly and successful team Legal Secretary experience. Residential property /...

  • Private Client Legal Secretary

    1 week ago

    Tunbridge Wells, Kent, United Kingdom G2 Legal Limited Full time

    Well-known solicitors with offices across Kent, my client is highly regarded in the area for providing quality legal advice to both commercial and private clients.My client is seeking a Private Client Legal Secretary to support the team in its office in Tunbridge Wells.You will have at least one year's experience as working as a legal secretary, preferably...

  • Executive Secretary/PA

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Huntress Full time

    Executive Secretary/PA - Tunbridge Wells £30,000 Hybrid working - 3 days office, 2 days WFH We are currently seeking an Executive Secretary/PA, who has experience in a similar role, to join our client based in Tunbridge Wells. This is a great opportunity for someone with Admin/PA experience. Duties include:Providing a high level of administrative support to...

  • Clinical Administrative Unit Team Leader

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    An exciting opportunity has arisen for a full time CAU Team Leader within Women's Services, to work across both our Maidstone and Tunbridge Wells sites.You will be highly organised and adaptable and possess experience in administration and leading a team within an acute hospital. You will need to be able to demonstrate leadership skills as you will be a key...

  • Endoscopy Booking Clerk

    1 week ago

    Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

    Job summary We have vacancies for two full time Booking Clerks in the Endoscopy CAU booking team. The team is positioned in the Endoscopy Department on the Tunbridge Wells site but coordinates the administrative pathways for patients attending for treatment in both the Maidstone and Tunbridge Wells Endoscopy departments. The successful candidate will...

  • Legal Secretary Residential Property Hybrid Role

    1 week ago

    Tunbridge Wells, Kent, United Kingdom TN Recruits Full time

    Legal Secretary - Residential Property - HYBRID ROLEAre you an experienced Legal Secretary with knowledge of conveyancing?Would you like to work for a leading, progressive local law firm, that are top ranked in Chambers UK and Legal 500?This is an excellent opportunity to join a highly successful, expert team, who pride themselves on their specialist and...

  • Company Secretary- Governance

    2 weeks ago

    Tunbridge Wells, Kent, United Kingdom Workingmums Full time £47,000 - £51,000

    We are looking for a part-time Company Secretary & Head of Governance to provide crucial support to a key client, leading the organization's Governance arrangements and legal compliance. The role involves delivering a comprehensive secretariat function, ensuring effective governance in line with legal and corporate requirements, and facilitating legal advice...