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Divisional Governance Officer

3 months ago

Liverpool, Liverpool, United Kingdom Liverpool Heart and Chest Hospital Full time
Completion of the staff variation list (SVL) for approval of the DoO.

Communicate with external departments / agencies on behalf of the management team, demonstrating a high level if initiative and confidentiality.

Responsible for minute taking at relevant meetings and committees. Type and produce correspondence as set out or requested.


Organisation of meetings and functions including timely distribution of agenda and meeting papers in accordance with Executive office policies and procedures.

Responsible for preparation of relevant divisional agenda and papers e.g., Governance/Performance Committee. Ensure the presentation and circulation of minutes and action log. Implementing processes for forward planning i.e., bring forward systems, alerts for meeting deadlines and targets.

Ensure the processing of all incoming and out-going mail including opening and arranging the mail for the division.

Responsible for raising and receipting of invoices and pursue any outstanding credit invoices according to the Trusts Standing Financial Instructions and department procedures.

Provide comprehensive administrative support to the team, ensuring communication between divisions and stakeholders. Support projects developing and identifying resources required, ensuring all materials and resources are current and appropriate.

Responsible for the co-ordination of travel arrangements, conference bookings. Filing, photocopying and scanning. The post holder will be expected to work flexibly and to perform any other duties consistent with the grade.

The post holder must maintain strict confidentiality in dealing with all matters that could be sensitive to an individual (staff member or patient) or to the commercial interests of the Trust.