Receptionist/facility Assistant

2 weeks ago


Derby, Derby, United Kingdom Clarity Travel Full time

Assistant for Agiito a Clarity Business Travel company

Overview and what we offer

  • Refer a friend for £1000 bonus which is unlimited
  • Birthday Bonus paid day off for your birthday
  • Generous holiday entitlement
  • Staff Awards
  • Hotel and Airline Discounts
  • Discounts on Sporing events and tickets
  • Employee Assistance Programme
-
OUR COMPANY CULTURE IS.....

Bright, Energetic, Fast Paced and Rewarding, where we PROVIDE you with the opportunity for that brighter FUTURE
:

  • At Clarity we not only listen, we adapt and we deliver

Who are we and who do we need?


Agiito, a
Clarity Business Travel company is a top 10 UK-based Travel Management Company is part of
The Portman Travel Group.

Click here to view our
LinkedIn Careers Page that includes vacancies for
Brighter Event,
Elegant Resorts,
If Only and
Destination Sports Group

Purpose of the role


As our Receptionist/Facilities Assistant, you will be a vital part of our team, providing administrative and facilities support to ensure the efficient functioning of our office.


Responsibilities

  • Timely and welcoming of clients/guests arriving at the office ensuring signing in/out procedures are followed.
  • Ensuring meeting rooms are tidy and presentable before and after every meeting.
  • Order/Collect refreshments or lunches for meetings.
  • Being the first point of contact for any building issues or faults resolving locally or escalating to the Head of Facilities as appropriate.
  • Assist with maintaining contracts for essential central services cleaning, security, maintenance, archiving, waste disposal etc.
  • Escalate information from wider building management.
  • Book and manage car parking spaces.
  • Putting away cleaners stock orders incl monitoring the cleaner log book, ordering items when needed.
  • Be a Fire Warden/First Aider for the office
  • Activate/Deactivate Building and Office fobs ensuring records updated
  • Stationery stock checks, orders and storage
  • Kitchen stock checks, orders and storage
  • Responsibility for distribution of incoming mail and outgoing mail
  • Signing for deliveries and contacting the relevant member of staff to deal with them once delivered.
  • General enquiries on room bookings, how to use equipment etc
  • Collecting required documents from new starters and performing Right to Work checks
  • Compiling and maintaining all required management information/records relating to H&S and other related records for the location.
  • Act as onsite liaison for contractors
  • Carrying out Monthly H&S Risk Assessments of the office
  • Support with other duties fleet management, fire warden and first aider records, provision of eyecare vouchers, DSE Assessments.
  • Ensure that departmental processes and procedures are adhered to
  • Adhere to HR Policies and Procedures
  • Undertake mandatory training as directed.
  • Previous office administration experience
  • Confident, with the ability to engage with people at all levels
  • An eye for detail with the ability to oversee the smooth running of the office facilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organisational, multitasking and communication skills and independent work abilities
  • Detailoriented, reliable, and punctual

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