Sterile Services Administrator

2 weeks ago

London, Greater London, United Kingdom Lewisham and Greenwich NHS Trust Full time
Sterile Services Administrator (Apprentice)


The post holder will support the Training & Quality Manager in the provision and development of a professional Sterile Service to the Trust and its customers.

This will be achieved by providing a full range of secretarial and administrative duties in all aspects of the sterile process, procedures and departmental accreditation.

This role requires good communication skills as the post holder will provide a customer focused service to staff, managers, external customers and suppliers.


  • Administrative support to the Sterile Services The key duties are;
  • Photocopying
  • Typing and editing Quality Management System (QMS) documents / forms
  • Filing
  • Assist in the preparation for meetings, arrange venue, attendees' type and issue agenda, take and manage minutes.
  • To arrange with internal and external subcontractors for the regular calibration, validation tests and servicing of the Sterile Services decontamination equipment, report faulty equipment and track repairs.
Maintain an up to date Sterile Services QMS database ensuring data capture is relevant and meets requirements

Lewisham & Greenwich NHS Trust was established on 1st October 2013

The Trust is responsible for:

  • University Hospital Lewisham
  • Queen Elizabeth Hospital in Woolwich
  • A range of community health services in Lewisham
  • Administrative support to the Sterile Services The key duties are;
  • Photocopying
  • Typing and editing Quality Management System (QMS) documents / forms
  • Filing
  • Assist in the preparation for meetings, arrange venue, attendees' type and issue agenda, take and manage minutes.
  • To arrange with internal and external subcontractors for the regular calibration, validation tests and servicing of the Sterile Services decontamination equipment, report faulty equipment and track repairs.
  • Maintain an up to date Sterile Services QMS database ensuring data capture is relevant and meets requirements.
  • Maintain spreadsheets for input of information incorporating formulae for calculation of data, maintaining accuracy and high standards of presentation.
  • Provide when requested Sterile Services production, staffing and capacity figures.
  • Amend product specification check sheets on the Sterile Services tracking system and extract reports.
  • To issue invoices on a monthly bases using the Sterile Instrument Tracking System.
  • Maintain staff records including training, staff development and attendance.
  • Maintain departmental policies and procedures that require periodic review, with direction from the Training & Quality Manager or the Supervisor.
  • Assist with the raising of orders, product searches, stock takes and surgical instrument repair orders under the direction of the Supervisor.
  • Assist in monitoring risk associated with health and safety and maintain a risk register.
  • Co-ordinate visitors to the department and assist there compliance with the Trusts security policies
  • Comply with data protection by following Trust policies in relation to IT equipment etc.
  • Maintain and update databases and spreadsheets relevant to the Sterile Services Department including major incident contact list using word, excel access.
  • Create and update staff rotas.
  • Devise and maintain effective filing both electronically and in hard copies for all departmental documentation i.e. correspondence, personnel files and the QMS. Also to be responsible for maintaining the department shared drive.
  • Liaise with Occupational Health Department upon the request of Sterile Services management team.
  • Maintain Sterile Service action plans.
  • To demonstrate equality and diversity to staff and clients in accordance with Trust policies. To treat all colleagues with dignity and respect maintaining a good level of inter team working and support to each other.
  • Responsible for maintaining and updating their knowledge of innovations in the Sterile Services industry and informing the line manager of their personal training needs through the appraisal process and to ensure that own mandatory training is current and up to date.
  • Undertake any other relevant duties when required by the Production & Quality Manager or nominated deputy in line with the key purpose of the post.

  • Decontamination Services Supervisor

    2 weeks ago

    London, Greater London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

    Working closely with the Royal Brompton Hospital Operating Theatres team. Responsible as a supervisor for the ordering, receipt, storage and distribution of sterile packs delivered by the sterile services contractor and other suppliers, monitoring and reporting on their use while on Trust premises and preparing the used equipment for collection by the...

  • Decontamination Services Supervisor

    2 weeks ago

    London, Greater London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

    Job summary Working closely with the Royal Brompton Hospital Operating Theatres team. Responsible as a supervisor for the ordering, receipt, storage and distribution of sterile packs delivered by the sterile services contractor and other suppliers, monitoring and reporting on their use while on Trust premises and preparing the used equipment for...

  • Services Administrator

    2 weeks ago

    London, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Limited Full time

    Join Our Team as a Services Administrator in London!This well-established company in NW9 is seeking a professional individual with top-notch people skills to join their team as a Services Administrator. They are dedicated to providing exceptional service to their customers across the UK.Provide excellent customer service for sales, maintenance, and...

  • Pharmacy Assistant Technical Services

    2 weeks ago

    London, Greater London, United Kingdom Lewisham and Greenwich NHS Trust Full time

    Pharmacy Assistant Technical Services - Band 237.5 hours per week (plus weekends/bank holidays on a rota basis)Do you already have experience in Pharmacy or Aseptic Preparation Services, or are looking for a new challenge? If so, this position could be for youThe Pharmacy Technical Services team at Lewisham University Hospital require a hardworking and...

  • Senior Pharmacy Assistant Technical Services

    2 weeks ago

    London, Greater London, United Kingdom Lewisham and Greenwich NHS Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLYSenior Pharmacy Assistant Technical Services37.5 hours per week (plus weekends/bank holidays on a rota basis)Are you experienced in working in Pharmacy or in Aseptic Preparation Services and want to expand your skills, knowledge and responsibility? If so this position could be for youThe Pharmacy Technical Services team at...

  • Customer Service Administrator

    2 weeks ago

    London, Greater London, United Kingdom ISS Facility Services Full time

    Customer Service AdministratorStratfordCompetitive salary with excellent benefits - please contact the recruitment team for this information although we don't advertise our salaries, you won't be disappointedAs Customer Service Administrator, you will carry out and complete tasks to ensure the operation of the Service Centre effectively and efficiently...

  • Customer Service Administrator

    2 weeks ago

    London, Greater London, United Kingdom Kelly Services (UK) Ltd Full time

    Customer Service Administrator / Dartford / c 24000 per annum As a Customer Service Representative, you will play a crucial role in ensuring the smooth operation of our customer service department. Your responsibilities will include processing orders, preparing documentation for dispatch, invoicing customers, and liaising with couriers. Additionally,...

  • Customer Services Administrator

    2 weeks ago

    London, Greater London, United Kingdom First Recruitment Services Full time

    This is an excellent opportunity to work for a very reputable, friendly, professional and successful business who are amongst the best companies to work for in Mid Sussex. This opportunity is available due to very strong business growth levels. Customer Services Administrator Full time Permanent role - office based Monday - Friday (Apply online only)...

  • Analist

    2 weeks ago

    London, Greater London, United Kingdom RBW Consulting Full time

    QC Analyst I'm exclusively supporting one of my longest standing clients to hire a brand new QC Analyst based out of their headquarters in South London. As one of the world's leading brands in their product area for over a century, they are a global business that offers a truly family feel to the working environment. The QC Analyst position is broad and...

  • Senior Pharmacy Assistant Technical Services

    2 weeks ago

    London, Greater London, United Kingdom Lewisham and Greenwich NHS Trust Full time

    Job summary Senior Assistant Pharmacy Technical Services hours per week (plus weekends/bank holidays on a rota basis) The Pharmacy Technical Services team at University Hospital require a hardworking and committed person to assist in the preparation and dispensing of sterile medicines such as chemotherapy. As part of this role, you will be...

  • Apprentice Business Administration/customer Service

    2 weeks ago

    London, Greater London, United Kingdom M Group Services Limited Full time

    Business Administration Apprenticeship SVQ Level 6~ Business Administration Apprenticeship SVQ Level 6 About The Role Morrison Water Services is recruiting for a Modern Apprentice completing a Business & Administration Apprenticeship at SCQF level 6 . You will be joining Caledonia Water Alliance which is a joint venture alliance between AECOM and Morrison...

  • Support Services Administrator Apprentice

    2 weeks ago

    London, Greater London, United Kingdom KEITS Training Services Ltd Full time

    Responsible for the efficient running of the office - this is a wide-ranging and responsible role, requiring strong administrative, IT, organisational and communication skills, and a can-do attitude. The ability to work with a variety of people in different disciplines with diplomacy and tenacity is essential, as is the ability to prioritise and work...

  • QC Analyst

    3 months ago

    London, Greater London, United Kingdom RBW Consulting Full time

    QC AnalystI'm exclusively supporting one of my longest standing clients to hire a brand new QC Analyst based out of their headquarters in South London.As one of the world's leading brands in their product area for over a century, they are a global business that offers a truly family feel to the working environment.The QC Analyst position is broad and will...

  • Service Administrator

    2 weeks ago

    London, Greater London, United Kingdom Lookers Motor Group Limited Full time

    Overview:Service AdministratorBattersea Land RoverSalary: £32,000 per year + £4,800 bonus42 hours per week flexible working - NO WEEKENDS4 day or 5 day working week; Mon-Fri/Mon-Thu/Tue-FriAn exciting opening has become available for a Service Administrator to join our vibrant team at Lookers Plc. As a Service Administrator, you will play an important role...

  • Administrator

    2 weeks ago

    London, Greater London, United Kingdom ISS Facility Services Full time

    AdministratorContract: BankingLocation: LondonHours of work: 22.5Contract Type: PermanentAre you an organised and detail-oriented individual looking for a part-time administrative role? If so, we have an exciting opportunity for youAs an Administrator at ISS, you will play a vital role in helping us achieve our vision of becoming the world's greatest service...

  • Service Administrator

    2 weeks ago

    London, Greater London, United Kingdom Group 1 Automotive UK Full time

    Group 1_ _AutomotiveService AdministratorAre you a driven, enthusiastic and motivated individual? Do you thrive in a fast paced environment? Can you deliver world class customer service?If the answer is yes to the above then we want to hear from you Our Audi Dealership in Finchley Road is looking to recruit a new Service Administrator.About the positionYou...

  • Administrator

    2 weeks ago

    London, Greater London, United Kingdom SweetTree Home Care Services Full time

    Specialist Services AdministratorResponsible to: Specialist Services DirectorHours: 37.5 hour per week, 5 days per week 9am-5pmSalary: £28,000 per annumPURPOSE OF POST:As Specialist Services Administrator, this individual would be highly organised and detail-orientated. The Administrator will play a vital role managing a variety of processes within the...

  • Administrator / Office Clerk Administration

    2 weeks ago

    London, Greater London, United Kingdom OP Care Services Limited Full time

    Oversee and maintain the administrative duties within the Agency Maintain and oversee administration systems that support the function of the Agency in conjunction with the Care Registered Manager and Care Coordinator .Service Provision Administration Business Development, Marketing and Public Relations Monitoring and Quality Training & Development Health &...

  • Physiotherapy Co-ordinator

    2 weeks ago

    London, Greater London, United Kingdom Nuffield Health Brentwood Full time £24,000

    Woking Hospital - Theatres | Sterile Services | Permanent Contract | Full Time 00 per annum depending on experience Our HSSU (Hospital Sterile Services Unit) plays a vital role in transporting sterile and disinfected surgical equipment to the local hospital network. Join the UK's largest Healthcare Charity and you'll have every chance to help improve lives....

  • Service Administrator

    2 weeks ago

    London, Greater London, United Kingdom BIRCHTREE HOUSING Full time

    Service AdministratorBirchtree Housing CIC provides accommodation and support to vulnerable single adults, whopresent with support needs. The Role of the Service Administrator is to ensure thatadministrative procedure and the office are working smoothly and efficiently. This role isexpected to cover the following duties:Client/Service User related:submitted...