Administrator

2 weeks ago


London, Greater London, United Kingdom ISS Facility Services Full time

Administrator

Contract:
Banking


Location:
London


Hours of work: 22.5

Contract Type:
Permanent

Are you an organised and detail-oriented individual looking for a part-time administrative role? If so, we have an exciting opportunity for you


As an Administrator at ISS, you will play a vital role in helping us achieve our vision of becoming the world's greatest service organisation.


Dedicated to one of our esteemed contracts within the UK and the international portfolio, this position offers the chance to provide invaluable administrative support and take ownership of prescribed administrative duties.


Your role will involve offering focused assistance and contract support for the client team, reporting directly to the ISS Account Director.

Additionally, you'll contribute to the wider ISS IFS team, ensuring seamless service delivery to our clients.

Key Responsibilities

  • Support the Office and Facilities Services Management team with administrative tasks when required including, but not limited to, scheduling meetings, screening and directing phone enquiries, updating spread sheets, filing, arranging conference calls, collating information and preparing reports.
  • Distributing to relevant parties within a reasonable timescale. Minutes include Weekly Dept Meetings, T&E, H&S, Projects, Procurement, Building Management meetings as required and ad hoc Facilities/Engineering meetings
  • Responsible for chasing up actions from minutes, and ensuring staff close out all actions on Minutes.
  • Preparation and Execution of Specific compliance meetings:
  • Expense Reporting as required inclusive of Mobile Phone and Travel Charges Via Concur in conjunction with ISS Commercial and Supplier Contracts Manager
  • Manage Travel Booking as required for Jefferies and Supplier Staff
  • Administration of Office Services policies and procedures master index spread sheet, undertaking monthly reviews with all relevant department staff to be assured that information is accurate and current
  • Chasing individuals up on their deadlines and escalating nonadherence to the Head of Facilities/Contract Manager

Professional and Personal Competencies/Qualifications

  • Good standard of general education
  • English and Maths GCSE A to C grade
  • Commercial / Financial experience in a commercial services contract environment
  • Prior client facing experience
  • Evidence of strong understanding of the importance of process and control within Commercial
  • Professional, committed, conscientious, proactive and innovative
  • Numerate, accurate and confident and can work on own initiative
  • Strong communicator able to communicate with clients, operations, suppliers, and team
  • Positive attitude to change and ability to be flexible to the changing priorities of the role
  • Ability to prioritise workloads appropriately

The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.


Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families.

ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team on

Job Types:
Part-time, Permanent

Expected hours: 22.5 per week

Benefits:

  • Company pension

Schedule:

  • Day shift
  • Monday to Friday

Work Location:
In person
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