Office Administrator

1 week ago


Newport, Newport, United Kingdom SEREN HEALTHCARE SOLUTIONS LIMITED Full time
Maintain office systems.

  • Filing
  • Record staff sickness and prepare return to work documents for return to work interviews with management as appropriate.
  • Carry out any other related duties applicable to your role as required
  • Adhere to office Policies and Procedures.
  • Maintaining standards and procedures set by Home Manager, HR and Admin Supervisor.
  • Undertake 8 weekly supervisions with your line manager.
  • Maintaining Electronic Records system for all staff, reflecting all changes to shifts and recording absences, remembering at all times the Off Duty is a legal document.
  • Notify staff of any changes to their Off Duty.
  • Check the off duty against Rota and Care Planner and sign off to say that the document is a true and accurate reflection of what the staff member has worked in the week preceding.
  • Monitor stock levels and order stationary and supplies for the home. Collate uniform orders for staff and forward to head office, record and distribute uniforms upon delivery.
  • Report ANY faults to Admin Supervisor on office equipment as and when they arise to ensure resolution in a timely manner especially faults with the computer networks and server.
  • Type up assessment letters for managers within the group timescales.
  • Report any general admin problems to either Care Coordinator or Registered Manager
  • Undertake any clerical and secretarial functions delegated by the Home Manager and Senior Management Team.
  • Undertake required training including on the job training opportunities.
  • Update and maintain service user records in accordance with CSSIW Regulations.
  • Undertake book keeping tasks
  • Support with invoicing and payroll
- other office/managerial duties, desired skills and personal Qualities includes:
General Admin duties.

  • Seeking and chasing up contracts.
  • Register and conduct interview for new staff
  • Occasional visit to clients to secure and negotiate contracts.
  • Managing staff payroll.
  • Skills and personal Qualities
  • Good accuracy and attention to detail
  • Good communication skills; written & verbal
  • Good Telephone manner
  • A confident and proactive approach to work
  • Team player with a positive attitude
  • Selfmotivated.

Salary:
£10.42-£10.75 per hour

Benefits:

  • Onsite parking

Schedule:

  • Day shift

Ability to commute/relocate:

  • Newport: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 1 year (preferred)

Licence/Certification:

  • DRIVERS LICENCE (preferred)

Work Location:
In person
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