Exams Administrator

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Job Description: Job information Exams Administrator from the Company BCE Apprenticeships , this latest Exams Administrator job vacancy is located in the city London located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Exams field have been opened and published up to the specified time. Job Responsibility:

bigcreative.education

Exams Administrator Part time (0.6 FTE)

Job specification pack

Welcome to Big Creative Academy Big Creative Academy (BCA) is a specialist creative arts college for 16-19 year olds based in Walthamstow, E17.

Our intent is to provide young creatives from diverse backgrounds with the entrepreneurial skills and academic knowledge to have a powerful impact in the creative industries.

Through access to higher education and the development of cultural capital we will provide students with the attitude and resilience to succeed.

BCA job specification pack

As an organisation we provide a supportive, developmental environment with a creative and innovative approach to education. Choosing to work for BCA will enable you to be part of a successful organisation that offer a good work- life balance to all employees, which includes a flexible working approach, a friendly, positive and purposeful working environment, and plenty of opportunities for social interaction between colleagues We are a values-led organisation, award-winning in equality, diversity, and inclusion and a best practice college for LGBTQ+. We work with integrity and passion, and are fiercely committed to creating a truly meaningful work environment, where individuals are empowered with the

tools, technology, and training to unleash their full potential.

This is an exciting time to join BCA. We moved into our £21m new building in January 2021 with all new industry-standard studios and equipment. We are expanding to launch the new Fashion Futures Studio in September 2023.

BCT culture video >

BCA job specification pack

We have 440 young people per year enrolled onto our Level 3 vocational programmes, and learners take qualifications in maths and English if needed. We have a job centre on site for learners and a sister organisation, Big Creative Training, offering apprenticeships. Progression outcomes for students are filling local skills needs for a growing creative arts sector.

The majority of our staff are dual practitioners, teaching their professional craft. This makes BCA an innovative environment in which to work. Together with our industry ambassadors and patron, Emeli Sande, all of our programmes are industry led and forward thinking. Benefits of working for BCA
• Flexible Fridays, half day, to provide work-life

balance

• Employee assistance programme
• Research-based professional development
• Supportive, caring and developmental

environment with full staff wellbeing programme

• Excellent career development opportunities

and performance recognition

• Staff social events
• Gym facilities for staff use
• Cycle to work scheme

Sacha Corcoran, MBE (Principal) I'm really proud of the team at Big Creative Academy all working together to provide the best education possible for our learners. Our values are incredibly important to us and we look forward to welcoming you into the Big Creative family.

- Kindness - Respect - Inclusivity - Authenticity - Inclusivity -

What our learners and graduates say...96% of learners at BCA say their overall experience is good. Here's what they had to say...

"The teachers always find time to help."

"I love the small class sizes, and the fun environment created."

"I get to do something I love with other people who have the same interests as me."

BCA job specification pack

Not only did the college give us the tools and knowledge to succeed, they prepared us for life as creatives of the future. Georgia

If it wasn't for BCA there's no way I would have become the person I am today. Thanks for helping me find myself" Amani

Job Description & Person Specification

BCA job specification pack

• Post Title: Exams Administrator (0.6 FTE)

Salary: £15,000 pro-rata (£25,000 for fulltime equivalent)

Contract: Part time (0.6 FTE)

Start Date: As Soon As Possible

Reporting to: MIS and Examinations Manager

Location: Big Creative Academy, Clifton Avenue, E17 6HL

Purpose of the role:
• To deliver an effective, efficient and customer friendly examination, assessment and student

information service.

• The successful applicant will be responsible for a wide range of administration tasks in relation to

examinations and relevant student information.

• The post holder will be responsible for the accurate processing of student data.

Main Duties and Responsibilities
• Assist Examinations Manager in providing accurate and timely enrolment, timetable, registration

and entry of students for external examinations in line with academy procedures and complying with all awarding body requirements;

• Assist Examinations Manager in communicating the rules and procedures of the awarding bodies

and JCQ with the academic staff;

• Assist Examinations Manager in making all necessary arrangements for the running of

examinations, such as preparing the exams timetable, arranging invigilation, rooming/seating plan and ensuring any other requirements, such as exams access arrangements, are met;

• Assisting with the organising of all examination rooms, in accordance with JCQ regulations;
• Support with secure receipt, storage and distribution of exam papers prior to examinations, and

collect/dispatch of scripts following examinations, and to take responsibility for resolving any problems as they arise in accordance with JCQ regulation;

• Assisting with the organisation of access arrangement provisions, including liaising with the

SENCO regarding candidates with access arrangements;

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BCA job specification pack

• Ensure compliance with internal audit guidelines and the Data protection Act.
• Support MIS Manager with effective production of regular ILR submissions.
• Assist in data quality checks to improve data quality and optimise funding.
• Assist with processing of post-results enquiries/requests;
• Brief invigilators on the running of exams and, any special requirements as appropriate;
• Assist Examinations Manager distributing entry details and examination results promptly to

students and staff;

• Assist Examinations Manager with checking, logging and distribution of exams certificates

received from awarding bodies as per the academy guideline;

• Assist with managing the daily running of external examinations. This will include ensuring that

all required materials are in the examination rooms for the start of the examinations and arrangements for candidates with access arrangements are in place.

• To record examination results into the student records systems.
• To provide a high standard of customer service to learners, academic teams and other

colleagues, providing support on examinations/assessments and with processing of change requests.

• Answering enquiries regarding all external examinations with staff, students and parents/carers;
• Process student enrolments, withdrawals and transfers in line with academy's procedure and

funding policies;

• Assist MIS manager with providing MIS statistical information and reports as required;
• Assist with setting up and monitoring the accurate and timely completion of registers and

support with attendance reports;

• Monitor and input progression / destination data on the MIS system;
• Assist liaising with recruitment, teaching and support staff to enable the accurate and timely

collection, recording and reporting of Student and course related information;

• Assist with ensuring compliance with internal audit guidelines and the Data protection Act.
• Assist MIS Manager with effective production of regular ILR submissions.
• Assist in data quality checks to improve data quality and optimise funding.
• Keeping up to date with the latest procedures, regulations and changes to external

examinations and maintaining accurate and detailed procedure notes relating to all key aspects of the post.

• To perform any other duties reasonably falling within the purview of the post.

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BCA job specification pack

Other Duties and Responsibilities
• To carry out all duties in accordance with the Academy's Health and Safety, Safeguarding &

Equality & Diversity policies and procedures, practices and procedures.

• To carry out all duties in accordance with the Academy's Health and Safety, Safeguarding &

Equality & Diversity policies and procedures, practices and procedures.

• To carry out any other duties as directed by the Line Manager.
• To take part in staff development as appropriate.
• To take part in the Academy's Professional Development Review process.
• To work as part of a team and to ensure effective working relations with all members of the

academy community.

• To support the aims and objectives of the academy.

Person Specification

CRITERIA ESSENTIAL DESIRABLE

Qualifications/ Competencies

Level 3 qualification

4 GCSE passes including Maths and English Language at grade C/grade 4, or equivalent

L3 NVQ Business Administration / ICT or equivalent

Relevant Experience

Significant proven experience of working in an administrative role within an educational setting;

Experience of working proactively with internal and external customers in a customer focused environment;

Experience of effectively using Microsoft-Office applications including Excel, Word and Outlook

A thorough understanding of Awarding Bodies' procedures and requirements;

Experience of using Arbor, PICS or any other educational MIS system;

Knowledge Skills/Ability

Good IT skills, including the ability to use spreadsheets (MS-Excel) and computerised information systems;

The ability to communicate effectively, orally and in writing, with staff, students and external organisations;

A high level of accuracy and attention to detail;

The ability to work under pressure and to tight deadlines;

An understanding of data protection requirements and the need for confidentiality when processing data;

Ability to deal with difficult frontline situations tactfully and effectively;

Ability to deal with routine and unexpected situations;

Able to work under own initiative.

Willingness to undertake training as deemed necessary and relevant to the role.

Personal Values A demonstrable track record of accepting Accountability and taking responsibility for outcomes;

A commitment to Inclusion - demonstrating an open, welcoming and supportive attitude to colleagues and students;

The ability to act with Integrity by displaying a fair, open and honest approach;

Commitment to the safeguarding of all students in the Academy and in the workplace;

Ability and determination to promote equality and diversity throughout all aspects of Academy life, including employment and service delivery.

Suitability to work with children, young people and vulnerable adults

Motivation to work with children, young people and vulnerable adults

Ability to form and maintain appropriate relationships and personal boundaries with children, young people and vulnerable adults.

BCA job specification pack

How to apply You must be eligible to work in the UK and possess a UK work permit if you need one. For an informal conversation about the role please call reception on and ask for the person whom the post reports to.

To apply you must complete the application form found at by 5pm on Monday 27th of May 2024.

Safeguarding BCA operates safer recruitment practice in accordance with Keeping Children Safe in Education regulations. Please expect the highest level of scrutiny and background checks. Appointments are subject to satisfactory references being obtained, and an enhanced disclosure and barring service (DBS) check. New members of staff cannot start their positions until these documents are in place.

Warner Interviews As a values led organisation we conduct Warner interviews as part of our recruitment process. These are designed to help us understand your own values and motivation for working with the specific cohort of young people we serve. We recommend that you research this interview technique should you be invited to attend an interview.

What our staff say...

I like the progressive nature of the college and how we are always looking to expand and offer a more rounded experience for the learners.

The best part of my role is being able to make a positive difference to the lives of many, supporting our young people in seeing their potential.

There is fantastic communication between members of staff and the management team.

I feel supported and encouraged in my role, inspired to continue working to deliver high quality and engaging material.

The staff get on well with each other and work together positively to benefit the organisation.

Lovely working environment with a supportive team and great students.

What we do, individually, and overall, makes a huge impact on the lives of these young people and empowers them.

BCA job specification pack

I like the collaborative culture and genuine care for staff, with time and energy invested.

BCA is a small organisation with a big heart and a great mission to develop learners from disadvantaged communities.

I am trusted by my manager to use initiative and develop my area as I see fit. I feel trusted and valued in my ideas and opinions.

The environment at BCA is a huge stand out to me. The staff are diverse so it makes me feel very comfortable at work.

The absolutely fantastic team of staff that I work with - we all come from different walks of life yet share the same creative interests and goals in improving learner's experience and their lives in general.

The community feel to our college is second to none.

BCA is an equal opportunities employer and positively welcomes applications from all sections of the community. We are committed to safeguarding all learners enrolled on our programmes and appointment of successful applicants will be subject to satisfactory references being obtained, and an enhanced disclosure and barring service (DBS) check.

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