Personal Assistant

1 week ago

Brighton, Brighton and Hove, United Kingdom Sussex Community NHS Foundation Trust Full time
An exciting opportunity has arisen for a personal assistant role in the Healthy Child Programme.

You will use your administrative skills and experience to support a General Manager, Clinical Service Manager and Team leads in the Healthy Child Programme.

You will be organised and have the ability to mulit task and prioritise. You will be an experienced administrator with good digital skills, excellent at taking minutes and some knowledge of working within the NHS is desirable but not essential and training and support will be given,


Whilst this role is based at Brighton General Hospital, flexible working is available with the understanding that you are able to meet the needs of the service too by being at base or other venues within the service to support meetings or other staff as required.

Whilst your main role will be supporting the Brighton and Hove leadership team, you will be required to provide cover and support for the other senior administrators and PAs working in our West Sussex teams.


This is a diverse role allowing you to develop a range of different skills and participate on projects and service developments.

It would suit an experienced administrator with a desire to progress skills and knowledge within the NHS.

As an experienced personal assistant you will be highly organised and have strong attention to detail.

The role requires someone who is diligent, friendly and capable. Someone who is self-motivated, a good communicator and always striving for the best for the patients.


You have experience managing large amounts of data and will be skilled in the use of digital/ IT systems, including the use of electronic patient records,.

Confident use of microsoft packages, are a must, as is the ability to lead others, manage change and the ability to work to tight deadlines, remaining calm under pressure.

You will be proactive in organising meetings, agendas and be able to take clear and accurate minutes,

We are the main provider of NHS community services across East and West Sussex.

Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.


Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.

We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.

Why work for us?

Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support

Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county

Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options

Excellent training and development opportunities

Research opportunities

Cost-effective workplace nurseries in Crawley, Hove and Brighton

Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks

Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces

Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)

Located in stunning Sussex, with easy access to the South Downs and the coast

Access to a wide range of benefits and discounts for NHS staff

The Personal Assistant provides a comprehensive administrative support service a team of senior managers.


They will act as a point of contact for the team, carry out diary management, the organisation of events and meetings, preparing and formatting documents and presentations to a high standard, carry out payroll and absence monitoring administration, order supplies and ensure the working environment is tidy, safe and welcoming.

provide support and cover to the other senior administrators and PAs in the service.

Develops administrative procedures related to the senior management team.

Organises meetings, 'away days' or training days. Organises conference-style or engagement events involving external stakeholders and members of the public.

Books venues, organises publicity and carries out all administration.
Provides training and guidance to band 3 or 2 administrative support staff across the directorate.

Authorised to place orders for stationary and other supplies.

Respond directly to queries and requests for information or refer to an appropriate manager as appropriate.


Proof-reads, formats and finishes correspondence, reports and presentations that are visually attractive and have a high standard of readability and for members of the Senior Management Team using Microsoft Office software.


Manages diaries for members of the Senior Management Team, taking the initiative to prioritise appointments and commitments where possible or referring back to the diary holder when necessary.

Receives quer

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