Pharmacy Administrator

2 weeks ago

London, Greater London, United Kingdom Camden and Islington NHS Foundation Trust Full time

To raise orders for pharmaceutical sundries by using the purchasing system (Agresso) and submit them to authorised personnel for approval.

To use discretion in the processing of pharmacy orders considering the degree of urgency, possible financial implications and be responsible to the Pharmacy Procurement Lead for such action taken.

To treat as confidential, the commercial information and legal implications of drug and ancillaries purchasing, storage, and distribution. Maintain adequate stocks and re-order routinely used office sundries via various purchasing systems.

To communicate with suppliers on any shortages, breakages or other discrepancy and arrange the correction of these. To expedite orders on own initiative based on stock holding and urgency.

To process invoices & credit notes against delivery notes as to their correctness, quantity, and price, carrying out all necessary checks.

To note price changes on appropriate purchase records, determine the implications of these and advise the Pharmacy Procurement Lead, as necessary.


To initiate correspondence with suppliers on queries arising or, where appropriate, to make telephone enquiries, advising the Pharmacy Procurement Lead, as necessary To co-ordinate and facilitate production of routine reports for the pharmacy department as required.

To be responsible for implementing, maintaining, and updating departmental administrative procedures and systems. To maintain and update both electronic and manual filing systems.

The post holder will require an excellent working knowledge of IT systems including Word, Excel, PowerPoint, electronic purchasing, and electronic staff record systems, To use initiative appropriately to deal with and prioritise post and telephone calls.


To liaise with external suppliers and the Pharmacy Procurement Lead to ensure any problems with orders are dealt with in a timely manner keeping appropriate records.

Write and implement SOPs. To collate audit data and compile reports as requested by senior management. Prepare KPI and other reports as per Pharmacy Procurement Lead and Chief pharmacist request.


To support the Pharmacy Procurement Lead in the day-to-day management and operational supply of medicines to wards, units or community teams To provide training to pharmacy staff on relevant procurement and distribution activities.

Managing the ordering and distribution of FP10 prescription pads across the trust. To provide housekeeping and support duties including helping to manage stock and administrative duties. On a weekly basis, check the physical stock level of sundries and ancillaries and place orders as necessary.

Upload processed invoices, delivery notes and credit notes on SharePoint.

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