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Lifecycle Coordinator
3 months ago
Job Overview:
The role is based in an MOD PFI project with responsibility for the co-ordination and dedicated administrative support to the Lifecycle Manager to ensure effective and efficient operation.
The role will encompass the delivery of wide variety of tasks, with a focus of this role being the delivery of excellent administrative service but also including customer relations, health and safety, quality, environmental, programme and the cost/value of project delivery and will require relevant clearances.
Some experience of building maintenance and/or facilities management would be advantageous.Main Duties- Establish and maintain effective relationships through co-ordinated contact with the customer and on-site staff.
- Provide support & liaise closely with the Asset & Lifecycle Manager, Hard Services and Store's staff to ensure documentation is kept up to date on all site assets and task progress captured.
- Ensure Tracking records are always kept up to date and liaise with Commercial & Finance administrator to ensure accurate financial info is detailed.
- Coordination of multiple subcontractors and multiple tasks simultaneously.
- Compile documentation required, maintain job files and spreadsheet trackers.
- Coordinate multiple projects concurrently.
- Experience of CAFM system desirable
- Understanding of onsite issues and challenges and able to address problems to achieve correct results maintaining discretion at all times.
- Ensuring that team members are also aware of the plans and communicates same.
- Any other duties relevant to the role or reasonable request from a senior manager;
What we are looking for:
- Well organised, with the ability to multitask, prioritise and manage competing demands. Strong multitasking capability, project, and deadline oriented.
- Strong team player orientation cooperative and willing to assist others.
- Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
- Excellent attention to detail and accuracy.
- Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
- Ability to plan and organise resources on their own initiative in order to meet tight deadlines;
- Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
- Maintains effective work behaviour in the face of setbacks or pressure remains calm and in control of themselves.
- Previous experience in a coordination role.
- Experience of MOD/DIO policies procedures and sites.
- Experience of Asset and lifecycle models.
- Awareness of CDM 2015 and building construction regulations.
- Knowledge and experience of PFI contracts, particularly in a service environment
- CITB Level 3 Safety Course/IOSH managing safety;
