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Office Assistant

3 months ago

Wisbech, Cambridgeshire, United Kingdom The Diamond Learning Partnership Trust Full time

JOB DESCRIPTION - Murrow and Gorefield Primary Academies

Post Title:
Part Time/Full Time Administration Assistant

Purpose of the post:


To provide administrative support to the academy in maintaining its aims and objectives by providing an effective secretarial and administrative service within the establishment.


Main Objectives:


Provide timely and effective operation of secretarial and administrative support to the Headteacher and staff in accordance with good secretarial practice, reporting to the Business Manager.


Assist the academy by maintaining good relationships with staff, parents, governors, contractors' representatives and external agencies in order to promote the objectives of the academy.


Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection.

Report all concerns to the appropriate person.

Management of reception - security/visitors, ensuring that the visitor's book and the in/out register for children are maintained.


Work with administrative, HR and finance colleagues to allocate tasks and ensure the needs and priorities of the academy are met.

Tasks to include, but not restricted to, the following:

  • Pupil Arbor to include attendance, new starters and leavers, morning registers and chasing absentees.
  • Pupil Arbor re dinner money and registers.
  • Preparation of daily lunchtime registers communicate and work with the kitchen staff.
  • Banking of all monies (dinner, trips, water, uniform, etc.).
  • General administration of Breakfast and Out of School Club to include, managing bookings and registers, billing etc.
  • Understanding of the legal requirements for reporting eg Census etc.
  • Collation, dispatch and filing of halftermly and end of year reports to parents.
  • Preparation of letters and certificates for celebration and end of half term assemblies.
  • Assist with the administration relating to after school clubs, tickets for school performances, parents evenings and school photograph appointments.
  • Assist finance department with chasing overdue dinner monies, including sending out notes to parents and making telephone calls as required.
  • Ensure pupil and finance supplier filing is up to date.
  • Open incoming mail and distribute according to Headteacher's instructions.
  • Answer the telephone, take messages, give advice and respond to general enquiries.
  • Undertake routine photocopying and filing for staff as directed.
  • Arrange routine & emergency maintenance of the building.


Monitor and maintain a healthy, safe and secure work place in order to minimise risk to self and others, which includes administering first aid to pupils as a when required.

This also includes keeping the office work space appropriately tidy.

Contribute to the overall ethos, work and aims of the academy.

Participate in training, other learning activities and performance development as required.

Any other duties commensurate with the duties, responsibilities and grade of the post.


All staff in the academy will be expected to accept reasonable flexibility in working arrangements and the allocation of duties including duties normally allocated to posts at a lower responsibility level, in pursuance of raising pupil achievement and effective team working.


Essential Skills and Experience

  • Office experience ideally School office experience
  • Personable
  • Computer literate
  • Able to use word, excel and powerpoint or be confident to learn the basic skills
  • Organised
  • Telephone manner

Job Types:
Full-time, Part-time, Permanent

Salary:
£21,575.00 per year

Benefits:

  • Onsite parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Wisbech: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person

Application deadline: 03/07/2023