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Onboarding Co-ordinator

3 months ago

Eastleigh, Hampshire, United Kingdom Adecco UK Full time
Our client is looking for someone to join their busy team in their compliance and mobilisation division.

The role is temp - perm working a minimum of 37.5 hours a week and ideally an early start would be beneficial due to working with businesses and clients in different time zones.


They are offering a unique opportunity for an individual to be part of a growing division, presenting this individual with the ability to put their stamp on existing processes while establishing themselves as the focal point within the business that a team would be grown around in the future.

The opportunity to work remotely or even international may present itself in the future.

Summary of job responsibilities:

  • Directly support the Technical Recruitment team with onboarding & mobilising their contractors internationally.
  • Document sharing & collecting to ensure compliance is followed start to finish
  • Supporting the booking of travel arrangements when requested by clients
  • Issue the CEO with weekly summary reports
Job description

Operations & Mobilisation specialist, your role will be divided into 4 main categories.

  • Process Management
  • Compliance
  • Contractor Onboarding/offboarding
  • Research & Development - New country requirements for visas & immigratio
Process Management

Responsible for.

  • Management & development of current internal/external processes.
  • Direct communication with the CEO, to present new processes to improve compliance or efficiency.

Examples of processes:
Onboarding/Offboarding, Data collection, IR35 checks, Timesheet management, Visa processing & contractor management/aftercare.

Contractor Onboarding/Offboarding

  • Management/Support of consultant onboarding & offboarding
  • Personal Data & Certification checks
  • Internal CRM updates
  • Visa processing support and liaison with visa agents/embassies
  • Mobilisation / De mobilisation coordination & Planning support
  • Movement reporting
New country R&D


As a business, we have a collective experience of trading in 42 countries globally with over 50 clients, as part of your role you will support the business with research and compliance when entering trade within new countries.


Support may include, researching visa requirements for our workers, a basic summary of tax liabilities, potential political instabilities that presents an adverse risk for the business, and identifying local partner companies that can assist with in-country compliance.

To support the business's growth into new territories while assuring compliance and due diligence are up to date.

Over time the role may also develop into compliance aspects such as compliance matters both internally & externally, supporting

  • Company Insurance Management/Negotiation on insurance renewals
  • IR35 Compliance checks
  • Contract reviews (Compliance requirements & risks)
  • Internal employee adherence to compliance guidelines reviews
  • Vendor relationship development
  • Support with debt reminders/collection to clients
  • Conduct audits on company procedures & practices periodically
  • Tender support
Reporting line/Communicates with

  • Direct reporting line to CEO
  • Communication with sales teams, external vendors and clients.
Skills required

  • Experience working SIMOPS (Simultaneous operations)
  • Ability to selfmanage tasks
  • Strong interpersonal skills
  • Compliance experience is highly preferred
  • Recruitment company background, international trade or logistics experience preferred
  • Strong process management & implementation
  • Multitasker
  • Confidence to speak with vendors & clients
  • High attention to detail
  • Ability to selfdevelop skills (following training)
What to expect

  • Team incentives & team building events
  • Career development
  • Growth into leadership roles
  • Options to become a shareholder at director level
  • Grow with a company that is developing
  • Fastpaced yet noncorporate feel to the office
  • Potential to work overseas or remotely
  • Potential to travel internationally to meet customers
Thank you for applying

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Jane Austen