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Property Assistant

3 months ago

Basildon, Essex, United Kingdom Essex Partnership University NHS Foundation Trust Full time

The post holder will provide effective assistance to the Property team - providing a resource within the team to manage and track a number of activities.

They will deliver on specific key areas including;
Assisting the management of the PFI contracts

Assisting the Finance manager in assessing the monthly report

Manage the property database

Manage the property information on the trust CAFM

Manage the CAD portfolio

KEY PFI RESPONSIBILITIES


The post holder will assist with the management of all day to day matters related to the Trust managed PFI buildings.

To include supporting planned audits, escorting contractors, together with regular site walks to assess the level of service l provided by the PFI Company.


The post holder will be responsible for compiling, tracking and escalating any ongoing issues from the Clinical team or the PFI Company (and their FM contractor).

This will require regular meetings with the Clinical leads and site inspections to report issues in-line with contractual requirements.

The post holder will manage the Small Works process; to draft the small works request, obtain quotes from the PFI Company, manage the Purchase Orders process, instruct the PFI Company and then monitor and ensure that the works are completed to specification

The post holder will be responsible for managing extension requests from the PFI Company. To include communication with the PFI Company's FM provider and the Clinical team. To assess if the request is permitted by the contract and agree revised dates of completion.

The post holder will log the decisions on a tracker and report each month to the Finance Manager for exclusion from the monthly Calculator.


The Post holder will support the Property & PFI Manager in the Monthly contract meeting with updates from the clinical team and any other relevant duties.

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
Season Ticket Loans

NHS discounts for staff

Excellent Training facilities and opportunities

Buying and Selling annual leave scheme

The opportunity to work bank shifts and expand knowledge and experience in other areas

Salary Sacrifice schemes including lease cars and Cycle to Work

Day One Flexible Employer

Join our Staff bank

What is Staff Bank?


Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings.

Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.


All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.


If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.


ROLE SUMMARY

The post holder will provide effective assistance to the Property team - providing a resource within the team to manage and track a number of activities.

They will deliver on specific key areas including;
Assisting the management of the PFI contracts

Assisting the Finance manager in assessing the monthly report

Manage the property database

Manage the property information on the trust CAFM

Manage the CAD portfolio

KEY PFI RESPONSIBILITIES


The post holder will assist with the management of all day to day matters related to the Trust managed PFI buildings.

To include supporting planned audits, escorting contractors, together with regular site walks to assess the level of service l provided by the PFI Company.


The post holder will be responsible for assisting the Finance manager in assessing the monthly reports and calculating the service failure points and deductions, in line with the PFI contract.


The post holder will be responsible for compiling, tracking and escalating any ongoing issues from the Clinical team or the PFI Company (and their FM contractor).

This will require regular meetings with the Clinical leads and site inspections to report issues in-line with contractual requirements.

The post holder will manage the Small Works process; to draft the small works request, obtain quotes from the PFI Company, manage the Purchase Orders process, instruct the PFI Company and then monitor and ensure that the works are completed to specification

The post holder will be responsible for managing extension requests from the PFI Company. To include communication with the PFI Company's FM provider and the Clinical team. To assess if the request is permitted by the contract and agree revised dates of completion.

The post holder will log the decisions on a tracker and report each month to the Finance Manager for exclusion from the monthly Calculator.

The Post holder will support the Property & PFI Manager in the Monthly contract meeting with