Executive Assistant

7 days ago


Oxford, Oxfordshire, United Kingdom University of Oxford TSS Full time

Location:

  • Oxford City Centre
  • Category:
  • PA/EA
  • Vacancy Type:
  • Fulltime (temporary)
  • Pay rate:
  • £15.60-£17.38 DOE + holiday pay
  • Web advert
    Vacancy ID:15989
  • Are you a seasoned professional in executive support, adept at managing multiple tasks with finesse and precision? An exciting opportunity has arisen for an Executive Assistant to join a Central oxford University department and provide comprehensive support to our Head of Division and Divisional Registrar.
-
Duties:

  • Manage the diaries of the Head of Division and Divisional Registrar.
  • Equip Head of Division and Divisional Registrar with all relevant papers for meetings.
  • Act as the first point of contact for the Head of Division and Divisional Registrar's visitors and for telephone callers when required.
  • Ensure appropriate arrangements are made for meetings held in the office and other venues.
  • Liaise with IT Services to ensure the Head of Division's IT requirements are fully met.
  • Make complex travel arrangements.
  • Administer expense claims and administer the divisional office credit cards.
  • Maintain, and improve as appropriate, filing systems, records, and information sources including the divisional website staff pages and organisational chart; divisional mailing lists, telephone lists, label lists, and departmental contacts lists; and the annual collation of information for the University Calendar.

Selection Criteria

  • Experience of providing professional personal assistant/executive assistant support, especially with regard to diary management.
  • A proven quick learner.
  • A proactive, flexible, and resilient approach to work, and an ability to work reliably with limited supervision.
  • Excellent attention to detail and a high level of accuracy.
  • The ability to draft correspondence and to present information clearly.

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