Corporate Services Support Officer

2 weeks ago

Andover, Hampshire, United Kingdom Ministry of Defence Full time

Details:

Reference number:

Salary:

- £27,080
Job grade:

  • Executive Officer
    Contract type:
  • Permanent
    Business area:
  • MOD
  • Air
  • Defence Fire and Rescue HQ
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job

Benefits:

Things you need to know

Location

  • AndoverAbout the job

Job summary:

Safety is at the core of everything Defence Fire and Rescue (DFR) does.

Its role is to deliver a Fire and Rescue service to Defence in order to safeguard life, assets, activities and the environment from the effects of fire and other related emergencies; and to provide specialist support to enable stakeholders across Defence to effectively manage their risks from fire.


The advertised post sits within the Corporate Services business unit of DFR HQ and plays a key role in ensuring that effective systems are in place to support the smooth running of the HQ.

This includes management of DFR's Knowledge and Information Management (KIM) tools, specifically SharePoint, ensuring that it is appropriately structured and maintained to meet the needs of the business.

Providing guidance and support to colleagues on how to exploit technology available to their advantage.


The role also involves supporting meetings across the HQ, including scheduling, engaging with attendees from across and outside the MOD, preparing agendas (in discussion with meeting Chairperson), and attending meetings in order to record decisions and actions.


The role will act as the initial point of contact for receiving and providing information in response to requests for information, such as Freedom of Information (FOI) and/or Parliamentary Questions (PQs).

It is important that information sent from the HQ is clear, concise and meets the needs of the requester.

The post holder will be required to provide the first level of assurance that information is clear and easily understandable.


The position provides an opportunity for the post-holder, at the appropriate time, to gain an awareness of a broad range of DFR's responsibilities and activities in order to develop and learn new skills, which may include those linked to Project Management activities.


Akin to an Office Manager, the post is also the focal point for IT matters, including laptop provision, peripherals and overseeing the management of IT role accounts.

This position is advertised at 37 hours per week.

Job description:

The key responsibilities of the role are:

  • Support activities for meetings including (but not limited to) planning, scheduling, recording information, development of supporting documentation (including development of PowerPoint material).
  • Maintenance (and further development as appropriate) of (MS Excelbased) tracking tools, including timely engagement with action leads to ensure completion and recording of actions. Interacting with action leads to ensure that updates are clear and understood.
  • Management and further development of DFR HQ's Knowledge and Information Management (KIM) tools, predominantly SharePoint, to ensure that they meet the evolving needs of the HQ.
  • Identifying where existing office systems/internal processes are not fully effective, and making appropriate recommendations to address this.
  • Management and control of HQ assets, including office equipment and peripherals, ensuring records are maintained regarding holdings. Writing of business cases/justifications to support proposed purchases.
  • Focal point for branch IT matters and point of contact with DFR's key external contractor including laptop provision.
  • Supporting the Branch Security Officer to ensure that obligations are adhered to.
  • Line management of 1 x Admin Support Staff.

Person specification:

The position is varied and offers many opportunities to diversify once fully embedded in the role. DFR are keen to offer the potential to shadow other team members where business demands allow.

To be successful in this role, we ask you to demonstrate in your statement of suitability how you can deliver against the following criteria:

  • Ability to identify and analyse problems, presenting options and recommending solutions, orally and in writing, in a clear and structured way.
  • Ability to work to challenging deadlines.
  • Ability to prioritise and manage disparate and concurrent tasks.
  • Strong organisational skills combined with an attention to detail and ability to work autonomously.
  • Conversant with O365 tools, including MS Word, Excel, PowerPoint and SharePoint.

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Leadership
  • Changing and Improving
  • Communicating and Influencing
  • Delivering at Pace
  • Managing a Quality Service
  • Seeing the Big Picture
  • Changing and Improving
  • Communicating and Influencing

Benefits:

  • Learning and development tailo

  • Product Director Corporate

    2 weeks ago

    Andover, Hampshire, United Kingdom Appcastenterprise Full time

    We are Simplyhealth. A 150 year old business with an amazing heritage and history of changing healthcare in the UK. With an ever increasing strain on the NHS, and a cost of living crisis, the products that Simplyhealth offer are needed more than ever before.But we have bigger ambitions than that. We want to improve access to healthcare for everyone in the...

  • Army Corporate Strap Security Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £43,080 A Civil Service Pension with an average employer contribution of 27%Job grade: Senior Executive OfficerContract type: PermanentBusiness area: MOD Army ArmyHeadquarters, Directorate of Information, Cyber and SecurityType of role: SecurityWorking pattern: Flexible working, Fulltime, Job share, ParttimeNumber of jobs...

  • Dio - Business Support Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £22,220- + Civil Service Pension with an average employer contribution of 27% and additional benefitsJob grade: Administrative OfficerContract type: PermanentBusiness area: MOD Defence Infrastructure Organisation COO Estates Specialist TeamsType of role:Administration / Corporate SupportWorking pattern: Flexible working,...

  • Project Support Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £33,830Job grade: Higher Executive OfficerContract type: PermanentBusiness area: MOD AirType of role: Project DeliveryWorking pattern: FulltimeNumber of jobs available: 1ContentsLocationAbout the jobBenefits:Things you need to knowLocation Andover, South East England, SP11 8HJAbout the jobJob summary:DEFENCE FIRE AND RESCUE...

  • Project Support Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £26,350Job grade: Executive OfficerContract type: PermanentBusiness area: MOD ArmyType of role: Project DeliveryWorking pattern: Flexible working, FulltimeNumber of jobs available:2ContentsLocationAbout the jobBenefits:Things you need to knowLocation AndoverAbout the jobJob summary:The Armed Forces Recruiting Programme...

  • Administration Support Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Andover Young Carers Full time

    JOB TITLE: Administration Support OfficerHOURS OF WORK: 20 hours per week preferably worked over 4 daysRATE OF PAY:£11.25 an hourPLACE OF WORK: Churchill BungalowRESPONSIBLE TO: Charity ExecutiveKEY TASKS AND RESPONSIBILITIES: To record and maintain financial records using Excel Spreadsheet. To include reconciliation of records against bank statements...

  • Residential Support Worker

    2 weeks ago

    Andover, Hampshire, United Kingdom Purple Oak Support Full time

    About the RoleWe are currently recruiting Residential Support Workers to join our team We have both permanent and bank opportunities available. We're particularly interested to hear from individuals that have good availability to work across the weekend and school holidays. Job OpportunityOur Children's Respite Home - Rainbow CornerRainbow Corner is a...

  • Cqc Support Worker Jd

    2 weeks ago

    Andover, Hampshire, United Kingdom Purple Oak Support Full time

    Job title:Support WorkerReports to:Support Manager***The purpose of the role: To work within a team to provide care and support services for adults with learningand/or physical disabilities, and/or behaviours that may challenge; which aims tomaximise the potential of individuals in line with ordinary life principles.To support, empower and enable clients to...

  • Information Governance Support Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Aster Group Full time

    We have a really interesting opportunity to join the Information Governance team as a Support Officer until March 2024.You'll also work with the team to communicate and embed Aster's vision for information governance and data integrity within wider projects at team or even Group level.About youYou will ideally have an understanding of data protection...

  • Contracts Coordinator

    2 weeks ago

    Andover, Hampshire, United Kingdom Cross Rental Services Group Full time

    Objectives of the role:You will assist the Sales Support Director in all aspects of the customer contract from quotation to off hire. You will work to ensure you achieve all business unit KPIs ensuring productivity and quality of the business unit is maximised.The aim of this role is to ensure all business coming into and leaving the company is packaged and...

  • Army - Special Information Security Officer (Strap

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £27,080Job grade: Executive Officer DContract type: PermanentBusiness area: MOD Army Field ArmyType of role: SecurityWorking pattern: Fulltime, Job share, ParttimeNumber of jobs available:1ContentsLocationAbout the jobBenefits:Things you need to knowLocation Andover, South East England, SP11 8HJAbout the jobJob...

  • Customer Services

    2 weeks ago

    Andover, Hampshire, United Kingdom Wote Street People Full time

    Customer Services & Admin RepresentativeSalary range is £20-23.5K.This will be a hybrid position, with attendance once or twice a week in the Andover offices required.Personnel Selection are pleased to be working alongside this fantastic, award winning employer, who are based in Andover. They are offering the role of Customer Services & Admin Representative...

  • Dio - Business Coordination Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £27,080- + Civil Service Pension with an average employer contribution of 27% and additional benefitsJob grade: Executive OfficerContract type: PermanentBusiness area: MOD Defence Infrastructure Organisation COO Regional Delivery (South East & Private Finance Initiative) South East RegionType of role:Administration /...

  • Customer Support

    2 weeks ago

    Andover, Hampshire, United Kingdom Redwood Publishing Full time

    Customer Support & Administrative RepresentativeREF:CSAR050623SALARY:GOOD SALARY -DETAILS ON APPLICATIONLOCATION:ANDOVER - HYBRIDOur client, a highly successful educational publisher is looking for a Customer Service & Administrative Representative to join its supportive Customer Services Team. This is a hybrid role where you will work 2 days a week in their...

  • Dio - Reserve Forces Cadets Association Support

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £26,350- + Civil Service Pension with an average employer contribution of 27% and additional benefitsJob grade: Executive OfficerContract type: PermanentBusiness area: MOD Defence Infrastructure Organisation COO Regional Delivery (South West & Reserve Forces Cadet Association)Type of role:Administration / Corporate Support...

  • Customer Service Advisor

    2 weeks ago

    Andover, Hampshire, United Kingdom Rich Products Corporation Full time

    PURPOSE STATEMENT First point of contact into the business for F'real, Bakery & TCCS delighting our customers, working with our logistics and distribution networks to drive through expedient resolutions to any issues that arise. Managing finished goods daily stock rotation, co-ordinating with key stakeholders cross functionally to ensure critical business...

  • Dio - Employee Experience Support

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £28,300- + substantial pension and benefits A Civil Service Pension with an average employer contribution of 27%Job grade: Executive OfficerContract type: PermanentBusiness area: MOD Defence Infrastructure Organisation People TeamType of role:Administration / Corporate Support Human ResourcesWorking pattern: Flexible...

  • Dio-billable Works Programme Support Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £33,830- +Civil Service Pension with an average employer contribution of 27% and additional benefitsJob grade: Higher Executive OfficerContract type: PermanentBusiness area: MOD Defence Infrastructure Organisation COO Regional Delivery (South West & Reserve Forces Cadet Association)Type of role:Estates Operational Research...

  • Children's Waking Night Support Worker

    2 weeks ago

    Andover, Hampshire, United Kingdom Arc HD Services Ltd Full time

    Children's Waking Night Support Worker / Care AssistantAre you a support worker or looking to get into this field?Are you a caring, nurturing person with a positive attitude?Are you looking for the opportunity to make a real difference?ARC HD Services provides individually tailored residential care for vulnerable young people aged between 9 and 18...

  • Complaints Officer

    2 weeks ago

    Andover, Hampshire, United Kingdom Aster Group Full time

    If you're passionate about customer service, able to develop effective working relationships and good at problem solving and letter writing this is the role for you.What you'll be doingEven with the best will in the world, sometimes things go wrong. If they do we'd like to know so we can put matters right and learn from any mistakes.Complaints Officers work...