Residential and Communications Assistant

Residential and Communications Assistant Please see Special Instructions for more details.

When applying you will be required to attach the following electronic documents:

1. A Resume/Vita

2. A cover letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Sheena Scarberry at

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard as per OSU Standard et seq.

Note: All job offers are contingent upon Human Resources final approval.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Position Information

Job Title

Job Title Residential and Communications Assistant

Appointment Type

Appointment Type Student Employee

Job Location

Job Location Newport

Position Appointment Percent

Position Appointment Percent 100

Appointment Basis

Appointment Basis 12

Pay Method

Pay Method Hourly

Pay Period

Pay Period 16th - 15th of the following month

Pay Date

Pay Date Last working day of the month

Remote or Hybrid option?

Min Hourly Rate

Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)

Max Hourly Rate

Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)

Position Summary

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Residential and Communications Assistant for the Hatfield Marine Science Center at Oregon State University ( OSU ).

Assist community and communications development at OSU Hatfield Marine Science Center as an ambassador for inclusive experiential learning at the coast. The employee will help to support Hatfield summer operations activities, including but not limited to: events, outreach materials, point of contact for housing residents, driving motor pool vans for curricular and extra-curricular activities. Other duties include attending and supporting Hatfield community events, such as seminars, and actions to foster safe, inclusive student experiences. In an effort to support communications at Hatfield, the employee will contribute to communications about experiential learning at the coast including working with the Marine and Coastal Opportunities office staff to create content for facility tours and website.

Position Duties

Community Development (30%)

Execute and support community programming as directed by your supervisor, including but not limited to:

• individual conversations with residents, hosting and executing community building events and activities, creating and posting bulletin boards, and creating and posting door decorations.
• Work with your supervisor to determine your community needs to create and execute an action plan utilizing the community building tools.
• Co-facilitate community orientations and meetings each term.
• Promote, attend, and participate in programming HMSC campus programming including but not limited to weekly research seminars, Markham symposium, and Marine Science Day.

Create and maintain strong positive relationships with the community, such as:

• Identify and facilitate connections and relationships between residents in the community.
• Role model academic success and engagement through resident interactions.
• Promote academic initiatives in the community and refer residents to academic resources.
• Promote and practice social justice values within the community and create a safe space for relationship building across differences.
• Identify and respond to resident needs through consultation and referral of campus resources.
• Support and promote health and wellness strategies for yourself and the residents in your community.

Support housing, curricular and extracurricular activities:

• Be accessible in campus housing during evening and weekend hours to ensure availability to residents.
• Drive residents and students in university-owned 12- or 15-passenger vans for orientation, field trips and/or course-related activities.

Student Behavior and Crisis Management (10%)

• Confront and report potential policy violations and behavior that is disruptive to the community to your supervisor.
• Role model behavior expected of students as outlined in the Student Conduct Code and HMSC Housing Policy Guide.
• Communicate expectations of appropriate behavior and University policy information to residents.
• Communicate any incidents and resident concerns to supervisor.
• Understand and implement emergency response protocol and procedures.
• Communicate and educate residents on safe practices and the appropriate action to take in the event of an emergency.
• Communicate with the professional staff member on call during crisis response.
• Refer residents to appropriate support services as needed.
• Serve on duty rotation to provide support to housing residents.

Administration and Communications (60%)

• Attend and participate in regular meetings with your supervisor, monthly HMSC Safety Awareness Form and any other assigned meetings.
• Assist with after-hours and weekend resident arrivals and departures.
• Prepare apartments for incoming residents, which may include moving and carrying linen packets, moving and carrying dishes and cookware, moving furniture within an apartment, and doing minor cleaning tasks.
• Complete Duty Logs and Room Condition Reports accurately and in a timely manner.
• Submit maintenance requests
• Monitor Discord channel and disseminate information when appropriate.
• Assist with laundry room operation and schedule.
• Check email at least twice a day and respond as requested.
• Participate in term transitions, which may include a high volume of arrivals and departures, room checks, and campus tours.
• Participate in all trainings and orientations.
• Provide feedback in the appropriate time, place, or manner.
• Demonstrate timeliness.
• Complete other tasks as assigned.
• Support facility tours, including compiling content for current and future tours
• Support digital communications through compiling content about courses and other experiential learning such as internships

Other conditions:

• Occasionally lifting up to 20 pounds
• Communicating with members of the OSU community and the public, some of whom may be hostile
• Driving a university-owned 12- to 15-passenger van

COMPENSATION

• $14.70/Hour
• Furnished residence hall-style room, shared with other student workers.
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Be a current OSU student or degree partnership student with OSU with a cumulative Grade Point Average ( GPA ) of 2.50 or higher.
• Maintain good academic and conduct standing with OSU .
• Demonstrate the ability to cultivate relationships with diverse groups of people.
• Demonstrate an understanding or open-mindedness to social justice.
• Demonstrate the willingness to engage in difficult conversations or conflict.
• Demonstrate the ability to prioritize competing responsibilities.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU STANDARD et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
• This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU STANDARD as per OSU STANDARD et seq. Offers of employment are contingent upon meeting all minimum qualifications including the Motor Vehicle Check Requirement.

Preferred (Special) Qualifications

• Demonstrate commitment to diversity and social justice education, initiatives, and programs.
• Demonstrate crisis management skills.
• Experience using Discord, Outlook, Canva, and other institutional technology.
• Experience supporting activities on and/or familiarity with the Hatfield campus.
• Ability to remain in the position for the duration of Summer Term.
• Previous experience living in an educational residential community
• Ability to self-start and anticipate needs.

Working Conditions / Work Schedule

• May work 20-40 hours per week in summer
• Preferred working duration is June 17 to September 20, 2024Required to work on summer move-in dates in June 17, 2024 and June 23, 2024.
• Required to work on summer session transition weekend in July 19 – 21, 2024.
• Required to work on summer move-out days in August 17 and 24, 2024.

Posting Number

Posting Number P11097SE

Number of Vacancies

Number of Vacancies 1

Anticipated Appointment Begin Date

Anticipated Appointment Begin Date 06/17/2024

Anticipated Appointment End Date

Anticipated Appointment End Date 09/20/2024

Posting Date

Posting Date 05/17/2024

Full Consideration Date

Full Consideration Date 05/31/2024

Closing Date

Closing Date 06/10/2024

Indicate how you intend to recruit for this search

Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1. A Resume/Vita

2. A cover letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Sheena Scarberry at

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard as per OSU Standard et seq.

Note: All job offers are contingent upon Human Resources final approval.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Notice of Availability:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Oregon State University publishes an Annual Security and Fire Safety Report covering each university campus location. The report includes important information about safety protocols, a wide range of current security policies, fire safety practices, helpful university and local resources, and crime prevention programs, as well as crime and fire statistics for the previous three calendar years. A paper copy of the report can be requested for no charge by emailing .

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