Office / Facilities Coordinator

2 weeks ago

London, Greater London, United Kingdom Ferreira Young Recruitment Full time

Office/Facilities Coordinator

9-5pm

Full time Office
A wonderful opportunity to work for a super organisation with a meaningful social purpose doing fantastic work.

The are a forward thinking and friendly foundation doing valuable and important work relating to the governance and leadership of Africa.

Dueto an ever increasing workload they are looking for an Office/Facilities Coordinator to assist their Office Manager/EA, with scope to take on more work and duties over time and really expand the role.

It's a fantastic opportunity for someone with strong frontof house, facilities and office coordination experience who wants to expand their role.


Whilst you are based on Reception the focus of the role will be with coordination, facilities and office management support and further down the line HR and accounts duties for or the right individual with a strong skill set.


Duties include:

  • Assist with checking and paying invoices. Arrange invoice authorisation, reconcile credit card statements and petty cash.
  • Provide support/cover for admin team during holidays and additional support as and when required
  • Issue building security passes and maintain log of cards issued
  • Carry out internal office moves
  • Purchase furniture, office equipment purchase
  • Ensuring smooth running of office environment including, lighting, heating, airconditioning, cleaning, to ensure a safe, comfortable place of work.
  • Liaise with Building Manager/Ground Floor Reception on issues relating to security, car parking, maintenance of common parts etc. Attend Tenants' meetings.
  • Monitor and review contracts with cleaning company, stationery supplier etc to ensure good service and value for money
  • Review contracts with external suppliers
  • Ensure smooth running of telephone and IT systems, prepare list for weekly visits by IT consultant
  • Liaise with mobile phone agent for repairs and contract renewals.
  • Manage IT services with external service provider
  • Maintain Health and Safety Policy
There will also be general administrative duties to support the office including

  • Arranging overseas and UK couriers, booking cabs, recycling collections


I
t is important that you have had hands on experience of facilities and coordination in particular liaising with contractors and have been the "go to person" for facilities and IT related enquiries.



Skills, Competencies, Experience and Qualifications:

  • Eye for detail, good initiative and ability to manage time well and prioritise
  • Capacity to handle a variety of activities and ability to prioritise work
  • Previous reception, administration and facilities experience
  • Good IT skills

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