Administration Assistant

7 days ago


Cambridge, Cambridgeshire, United Kingdom Thompson Taraz Rand Full time

JOB DESCRIPTION

POSITION:

Reception Administrator

JOB PURPOSE:

To work as a key member of the administration team running the reception area of our Cambridge Office

  • Creating a warm and welcoming atmosphere for all staff and visitors
  • Managing and organising administrative tasks, such as filing, data entry, and document management
  • Maintaining the diary and daytoday bookings
  • Assisting the Payroll Senior within the processing of monthly payrolls

LOCATION:
Cambridge Office

TYPE:

Full Time

  • Monday
  • Friday (9.00am5.00pm)

KEY RESPONSIBILITIES INCLUDE:

Daily Reception and Office

  • Answering the telephone
  • Meeting and greeting clients including drinks
  • Registering incoming post
  • Registering outgoing post
  • Forwarding post to client
  • Scanning of incoming post on IRIS Docs
  • Uploading supplier invoices
  • Registering books and records in
  • Registering books and records out
  • Maintain reception
  • Maintain stationary supplies
  • Maintain kitchen supplies
  • Assist with the implementation and ongoing management of a new CRM system
  • Assist with additional adhoc tasks as necessary

Payroll

  • Perform allocated monthly payroll entries into the payroll systems and produce related reports, ensuring accuracy of salary, overtime, and bonuses where applicable.
  • Accurate and timely submission of RTI returns to HMRC dependent on client requirement.
  • Production and upload of pension reports to relevant pension provider, always ensuring accuracy and compliance.

JOB REQUIREMENTS:

Education and Experience

  • Proven experience in an office administrator or receptionist role
  • Strong customer service experience

Skills and Knowledge

  • Good numeracy and administrative skills.
  • Proficient in Microsoft Packages particularly managing Outlook Calendars
  • Experience in maintaining CRM systems (desirable)
  • Payroll processing (desirable)

Competencies
Numerate with strong attention to detail

  • Possess fantastic organisational skills with the ability to prioritise tasks
  • Be an excellent team player
Excellent written and verbal communication skills and an ability to build rapport both internally and with external clients

Job Types:
Full-time, Permanent

Pay:
£25,000.00 per year

Schedule:

  • Monday
to Friday

Work Location:
In person

Application deadline: 09/05/2024

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