Medical Secretary

1 week ago


Dundee, Dundee City, United Kingdom NHS Scotland Full time
An opportunity has arisen for a Medical Secretary within the Mental Health Liaison Service. You will provide a comprehensive medical secretarial service to the Liaison Service based within Carseview Centre.


Excellent communication and interpersonal skills are essential, as is the ability to work on your own initiative as well as part of a team.

Medical secretarial experience/equivalent is preferred, along with excellent audio-typing and word processing skills and the ability to work effectively and efficiently in order to meet service demands.

Knowledge of medical terminology is advantageous. Applicants should have a relevant secretarial qualification, e.g HNC, Business Administration or equivalent qualification/experience.


The post holder will be responsible for ensuring the timely delivery of clinical correspondence and will be required to be the first point of contact for their consultants' patients.

It is therefore essential that they are a good communicator with excellent interpersonal skills, previous experience in a customer care environment and good typing/keyboard skills are essential.


Duties will also include diary management, answering the telephone, incoming referrals and dealing with queries from a number of sources in a calm and pleasant manner.

The role would suit a person who can remain calm and pleasant at all times. You must also be able to use your initiative and be able to work unsupervised.


If you enjoy a challenge and would like to join this busy, friendly unit, then this may be the post for you.


  • Maintaining the office systems for recording and tracing patient records within the department and assist the Records Department in locating patient records
  • Minute taking at meetings as requested by the consultants
  • Appropriately deal with all incoming referrals correspondence ensuring that those urgent enquiries are passed to the clinician promptly. This will include an element of autonomous decision making based on the clinicians' normal practice.

What we aim to achieve:

  • We focus on what matters most
  • We treat others how we would like to be treated
  • We are passionate and creative in our work
  • We do what we say we are going to do
  • We are one team and we are best when we work together Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience

Hours of work are:
30 hours Monday-Friday
  • Medical Secretary

    1 week ago


    Dundee, Dundee City, United Kingdom NHS Scotland Full time

    Applications are invited for the post of Medical Secretary to support the Colorectal Team within Ninewells Hospital. We are looking for an individual to undertake secretarial duties within a busy office environment. You will also have responsibility for the day-to-day running of the Colorectal office and supervision of the admin team.Applicants should have...

  • Medical Secretary

    1 week ago


    Dundee, Dundee City, United Kingdom NHS Scotland Full time

    The Women, Children and Families Services are looking for a Medical Secretary to work for the Child Adolescent Mental Health Service (CAMHS).To meet the requirements of this post you should have experience of NHS organisational processes and structures and the ability to cope with the pace of a demanding role. You should demonstrate a professional manner....

  • Medical Secretary

    1 week ago


    Dundee, Dundee City, United Kingdom NHS Scotland Full time

    Integrated Substance Misuse Service is a multidisciplinary service which provides assessment, support and treatment for those experiencing alcohol/drug problems. The Service operates within all 3 localities of NHS Tayside. We are looking to recruit a full time (37.5hrs) Band 3 Medical Secretary to join our multidisciplinary team based in Constitution House....

  • Medical Secretary

    1 week ago


    Dundee, Dundee City, United Kingdom NHS Scotland Full time

    NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.The Women, Children & Families...

  • Medical Secretary

    7 days ago


    Dundee, Dundee City, United Kingdom NHS Scotland Full time

    Applications are invited for the above post, based within the Specialist Surgery Division at Ninewells Hospital.We are looking for an adaptable individual to provide an efficient, administrative service within the Plastic Surgery Department.Applicants should possess excellent communication and interpersonal skills along with a high level of literacy and...


  • Dundee, Dundee City, United Kingdom NHS Scotland Full time

    Applications are invited for the post of Audio Typist/Clerical Officer to provide secretarial support within General Surgery Department based in Ninewells Hospital. This will involve performing a wide range of clerical and secretarial duties.We are looking for an individual with accurate keyboard and audio typing skills along with excellent communication....

  • Personal Assistant

    1 week ago


    Dundee, Dundee City, United Kingdom NHS Scotland Full time

    We are seeking an individual to provide an efficient, effective and comprehensive PA/secretarial/administrative support service to the Lead Consultant Clinical Psychologist and all members of the Tayside Drug and Alcohol Psychology Service based in Dundee. The postholder will be expected to liaise with internal and external agencies as well as patients and...


  • Dundee, Dundee City, United Kingdom NHS Tayside Full time

    NHS Tayside are seeking to recruit a Medical Oncologist to expand our friendly and evolving service. The successful candidate will join an established and supportive oncology team and there is the potential to scope and negotiate posts to suit your preferences in career development, for example teaching, quality improvement, digital development and academic...


  • Dundee, Dundee City, United Kingdom NHS Tayside Full time

    Applications are invited for a consultant to join our cohesive multidisciplinary Renal team based at Ninewells Hospital in Dundee. The appointee will join seven nephrologists who provide comprehensive renal care for a catchment population of approximately 450,000 covering Tayside, Perth and Kinross and North East Fife. There is no General Medicine...


  • Dundee, Dundee City, United Kingdom NHS Scotland Full time

    NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.Applications are invited for a...


  • Dundee, Dundee City, United Kingdom Search Consultancy Full time

    Head of Finance and BusinessThe Association for Medical Education in Europe (AMEE) is a worldwide organisation with members in 90 countries on five continents. Members include teachers, educators, researchers, administrators, curriculum developers, deans, assessors, students and trainees in medicine and the healthcare professions.AMEE promotes international...

  • Medical Secretary

    6 days ago


    Dundee, United Kingdom NHS Scotland Full time

    Applications are invited for the post of Medical Secretary to support the Colorectal Team within Ninewells Hospital. We are looking for an individual to undertake secretarial duties within a busy office environment. You will also have responsibility for the day-to-day running of the Colorectal office and supervision of the admin team. Applicants should have...

  • Medical Secretary

    4 weeks ago


    Dundee, United Kingdom NHS Scotland Full time

    Applications are invited for the post of Medical Secretary to support the Colorectal Team within Ninewells Hospital. We are looking for an enthusiastic, self-motivated individual to undertake secretarial duties within a busy office environment. You will also have responsibility for the day-to-day running of the Colorectal office and supervision of the admin...

  • Medical Secretary

    1 week ago


    Dundee, United Kingdom NHS Scotland Full time

    The Women, Children and Families Services are looking for a Medical Secretary to** **work for the Child Adolescent Mental Health Service (CAMHS). To meet the requirements of this post you should have experience of NHS organisational processes and structures and the ability to cope with the pace of a demanding role. You should demonstrate a professional...

  • Medical Secretary

    2 weeks ago


    Dundee, United Kingdom NHS Scotland Full time

    **FIXED TERM/SECONDMENT - MATERNITY COVER** Applications are invited for the post of Medical Secretary to support the Urology Team within Ninewells Hospital for a period of 8 months to cover Maternity Leave. We are looking for an an individual to undertake secretarial duties within a busy office environment. You will also have responsibility for the joint...

  • Medical Secretary

    2 weeks ago


    Dundee, United Kingdom NHS Scotland Full time

    An opportunity has arisen for a Medical Secretary within the Mental Health Liaison Service. You will provide a comprehensive medical secretarial service to the Liaison Service based within Carseview Centre. Excellent communication and interpersonal skills are essential, as is the ability to work on your own initiative as well as part of a team. Medical...

  • Medical Secretary

    1 week ago


    Dundee, United Kingdom NHS Scotland Full time

    We are looking for a medical secretary/administrator to join our team. The Young People’s Unit (YPU) provides in-patient care and treatment to young people aged 12-18 experiencing acute mental illness. The YPU is a regional service providing 12 beds for young people from across the North of Scotland. The YPU admin team provides a range of secretarial and...

  • Medical Secretary

    2 weeks ago


    Dundee, United Kingdom NHS Scotland Full time

    The Women Children & Families Clinical Group have a vacancy for the post of Medical Secretary to work within Community Paediatrics, based at Armitstead Child Development/Seymour House, Kingscross Hospital. Dundee. Good, accurate keyboard skills are essential including the ability to audio type. Must possess good oral and effective communication skills,...


  • Dundee, United Kingdom NHS Scotland Full time

    An opportunity has arisen within the Trauma and Orthopaedic Department for individuals who enjoy working in a fast paced and challenging environment within the Orthopaedic Waiting List Team based in Ninewells Hospital providing an administrative and secretarial service to support the management of the in-patient waiting list for the Consultant Orthopaedic...


  • Dundee, United Kingdom NHS Scotland Full time

    An opportunity has arisen for an individual to join the Ear, Nose & Throat Team at Ninewells Hospital. As part of this team, the post holder will undertake, audio-typing and clerical duties to support the Ear, Nose & Throat Service. Applicants would ideally have current audio-typing / clerical / administration experience. Knowledge of medical terminology...

  • Medical Secretary

    3 weeks ago


    Dundee, United Kingdom NHS Scotland Full time

    Applications are invited for the above post, based within the Specialist Surgery Division at Ninewells Hospital. We are looking for an adaptable individual to provide an efficient, administrative service within the Plastic Surgery Department. Applicants should possess excellent communication and interpersonal skills along with a high level of literacy and...


  • Dundee, United Kingdom Family Medical Group, Douglas Medical Centre Full time

    Family Medical Group are looking for someone to join our amazing team of Doctors, Nurses and Administration staff as an Administration Assistant. Each day varies with tasks, so you will never be left feeling like it is ‘Groundhog Day’. We are looking for someone to join the team that wants to care for our patients as they would want to be treated...


  • Dundee, United Kingdom NHS Scotland Full time

    Applications are invited for the post of Audio Typist/Clerical Officer to provide secretarial support within General Surgery Department based in Ninewells Hospital. This will involve performing a wide range of clerical and secretarial duties. We are looking for an individual with accurate keyboard and audio typing skills along with excellent communication....


  • Dundee, United Kingdom NHS Scotland Full time

    Applications are invited for the post of Audio Typist/Clerical Officer to provide secretarial support within General Surgery Department based in Ninewells Hospital. This will involve performing a wide range of clerical and secretarial duties. We are looking for an individual with accurate keyboard and audio typing skills along with excellent communication....


  • Dundee, United Kingdom NHS Scotland Full time

    An opportunity has arisen for an individual to join the Clinical Genetics Team at Ninewells Hospital. As a part of this team, the post holder will undertake audio-typing and clerical duties to support the Genetics Service. You will ideally have current audio-typing /office experience. Knowledge of medical terminology would be desirable but not essential....

  • Personal Assistant

    2 weeks ago


    Dundee, United Kingdom NHS Scotland Full time

    We are seeking an individual to provide an efficient, effective and comprehensive secretarial/administrative support service to the Lead Consultant Clinical Psychologist and all members of the Learning Disability Psychology Service based across Tayside. The postholder will be expected to liaise with internal and external agencies as well as patients and the...


  • Dundee, United Kingdom NHS Scotland Full time

    An opportunity has arisen for an individual to join the Neurology Team at Ninewells Hospital. As a part of this team, the post holder will undertake audio-typing and clerical duties to support the Neurology Department. You ideally will have excellent and current audio-typing/office experience. A knowledge of medical terminology would be desirable but not...

  • Personal Assistant

    3 weeks ago


    Dundee, United Kingdom NHS Scotland Full time

    We are seeking an individual to provide an efficient, effective and comprehensive PA/secretarial/administrative support service to the Lead Consultant Clinical Psychologist and all members of the Tayside Drug and Alcohol Psychology Service based in Dundee. The postholder will be expected to liaise with internal and external agencies as well as patients and...


  • Dundee, United Kingdom NHS Scotland Full time

    An opportunity has arisen for an individual to join the Psychiatry of Old Age, Community Mental Health service within Kingsway Care Centre/Royal Victoria Hospital. As a part of this team, the post holder will undertake audio-typing, minute taking and a range of clerical duties and provide administrative support to Psychiatry of Old Age services and...


  • Dundee, United Kingdom Search Consultancy Full time

    **Head of Finance and Business** The Association for Medical Education in Europe (AMEE) is a worldwide organisation with members in 90 countries on five continents. Members include teachers, educators, researchers, administrators, curriculum developers, deans, assessors, students and trainees in medicine and the healthcare professions. AMEE promotes...