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Studio Coordinator
3 months ago
We are a dedicated team of 280+ enthusiastic individuals that care about creating places that foster human connection while adding commercial, civic, environmental, and social value.
Role Purpose
The Studio Coordinator is key role within the Practice that provides first class support to the Project Teams, including Directors, Associates, Project Architects and the wider architectural team.
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General Administration:_
- Answer the telephone & manage reception
- Act as first point of contact within the Studio for clients and visitors
- Manage the Studio Meeting Room, including arranging refreshments when required
- Organise any required post/couriers
- Manage and update the office protocols with our internal Quality Assurance
- Assist with the chasing of timesheet completion
- Overview staff holidays to ensure no clashes within teams
- Organise staff training (including CPDs, CITB Testing & Asbestos Training)
- Work with the wider support team to ensure efficiency across the Practice
- Ensure buildings/office H&S policies are followed & acting as a key contact for the building's management company.
- Maintain updated inventory of office content
- Manage office supplies & stationary
Project Related Administration:_
- Arrange all travel
- Trains, flights, hotels, car hire, visas, insurance and overseas travel
- Preparation and assembly of documents for meetings, submissions & presentations including printing, binding and scanning
- Typing and formatting of project related correspondence including letters, memos, minutes, reports and agendas for the Directors and Associates
- Supporting in collating documents for bids including proof reading, compiling information and digital distribution
- Support the studio resourcing Director with weekly updates of CMAP to ensure future staff allocation is up to date and accurately reflect upcoming staff availability or requirements for additional staff
Key Attributes Required
- A bright, positive attitude with a willingness to be flexible and help out when needed
- Strong organisation skills with meticulous attention to detail
- Strong team player, providing support to project teams as well as wider reception team as and when required.
- Knowledge of Microsoft office (Word, Excel, Powerpoint)
- Proactive approach when dealing with issues
- Ability to communicate on all levels with a high level of professionalism
- Ability to coordinate numerous tasks concurrently
- Works well without supervision and is highly motivated
This description reflects the core activities of the role but is not intended to be all-inclusive and other duties may be required in addition to changes in the emphasis of duties as required from time to time.
What you will get in return:
Our people are at the heart of what we do. We offer a competitive salary and benefits package that promotes a work-life balance and supports your professional development needs.
Life assurance, discretionary bonus scheme, access to tax efficient salary sacrifice Cycle to Work and Electric Vehicle Leasing schemes, Healthcare Cash back Scheme, Employee Assistance Program, regular social activities plus more are among some of the benefits on offer to our Corstorphine & Wright colleagues.
Corstorphine & Wright is an equal opportunity employer.We celebrate and support diversity and we are committed to creating and maintaining an inclusive environment throughout the employee lifecycle.
Salary:
Up to £28,000.00 per year
Benefits:
- Bereavement leave
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Gym membership
- Health & wellbeing programme
- Life insurance
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
Experience:
- Customer service: 3 years (preferred)
- Administrative experience: 3 years (preferred)
Work Location:
In person
Application deadline: 15/04/2024
Reference ID:
Studio Coordinator - Birmingham
Expected start date: 02/04/2024
