Lead Admin

1 week ago


OldburyonSevern, South Gloucestershire, United Kingdom Cygnet Full time

Cygnet Healthcare are looking for a confident Administrator Lead with a passion for supporting in delivering outstanding care to join our New Service - Cygnet Hospital Oldbury opening in Summer 2024.

At Cygnet Hospital Oldbury you will be working 40 hours per week working Monday to Friday.

Cygnet Hospital Oldbury is our new state-of-the-art PICU & Acute hospital for women, in the West Midlands. The service will be opening in mid-2024.

The service will feature two wards. A 12-bed PICU ward and a 15-bed Acute ward.

Cygnet Hospital Oldbury will have a full multi-disciplinary team (MDT) and will support the acute needs of adults requiring rapid access to mental health services, including those who may need an intensive care environment.


You're day-to-day at Cygnet Hospital Oldbury:

  • Oversee and Support Administrative Team Members
  • Support the Hospital Manager with coordinating training courses, manage training compliance for all departments at site.
  • Responsible for liaising with new starters and ensuring everything is prepared ahead of their start date.
  • Complete Employee Supervisions for fellow Administrator Team Members
  • Monitor staff performance in accordance with the Cygnet Procedures for Annual Performance Review.
  • Attend Daily Safety Huddle Meeting as necessary and follow up on any actions.
  • Prepare agenda for Hospital meeting, attend and take minutes.
  • Provide a high standard of organisational & administrative support
  • Oversea the updating and keeping of files and records on site
  • Provide support and direction for junior staff members
  • Be the first contact person in relation to ICT/Printers/Phones matters at the site

You are

  • An experienced administrator with experience in health care & knowledge of mental health
  • Previous experience in working within an administration team environment as either a supervisor or administrator lead.
  • Able to delegate tasks to ensure deadlines are reached
  • Previous experience in undertaking supervisions and employee appraisals
  • Excellent interpersonal skills and stakeholder engagement
  • An ability to minute complex meetings
  • Flexible, organised, able to prioritise workloads, solve problems & make decisions
  • Calm under pressure & can work under your own initiative
  • A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
  • Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Why Cygnet? We'll offer you

  • Starting Salary of £26,250 Per Year (increasing April 2024)
  • Strong career progression opportunities
  • Expert supervision & support
  • Employee referral scheme
  • Pension scheme
- "Cycle to work" scheme & employee discount saving

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