Support Medical Secretary

1 week ago

Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full time

Job summary

Working Full Time: Hours Per Week

The Pathology Department is looking for a dedicated, highly motivated and computer literate individual to join our administration team at The Countess of Chester Hospital.

We would welcome applications from experienced Support Medical Secretaries who are used to working autonomously, have high attention to detail, a strong work ethic, a flexible approach and the ability to problem solve.

The primary objective of the post is to provide support to the Pathology Department at The Countess of Chester Hospital, with a comprehensive secretarial service to the Consultant staff in their clinical laboratory and managerial duties.

We would encourage any applicants chosen for interview to come and have an informal tour around the department. Our friendly and hardworking team are looking forward to welcoming you.

Main duties of the job

1. Provide a comprehensive secretarial service to the Consultant staff in their clinical laboratory and managerial duties.

2. Typing of Histological reports including Histopathology reports.

3. Handling of Lipid Clinic correspondence, appointments and workflow.

4. Deal with incoming mail and distribute for action as appropriate and keep a comprehensive filing system of general information.

5. Obtain all necessary documentation and information to assist the Consultant in producing reports, conducting audits, writing letters and constructing presentations.

6. To co-ordinate meetings and appointment arrangement as and when required.

7. To ensure that all case notes are tracked and handled appropriately, and that filing is carried out in accordance with the Health Records Policy ensuring that all relevant filing/correspondence is in the patient's notes before they attend clinic to enable the Consultant and/or other medical staff to carry out the consultation efficiently.

8. To ensure that adequate notice is given for annual leave requests and to ensure that adequate secretarial cover is maintained within the specialty at all times and that clear instructions for other team members and locums are left prior to periods of planned leave.

9. Any other duties, commensurate with the grade, as deemed necessary.

Please see the Job Description for full details of the role.

About us

The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:

The Countess of Chester Hospital: providing 438 general and acute beds Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility Tarporley War Memorial Hospital: a base for community services which serve the local rural population.

The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.

The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.

Job description

Job responsibilities

See Job Description for further details.

Recruitment selection processes are based on competence (see Person specification) and values.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.

You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.

Good luck with your application.

Person Specification

Qualifications

Essential

RSA/OCR III Typewriting or equivalent Previous secretarial experience ECDL or similar.

Desirable

Amspar diploma or equivalent

Knowledge & Skills

Essential

Ability to minute meetings Ability to prioritise and organise own workload.

Desirable

Previous medical-audio typist or medical support secretarial experience

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