Administration Assistant

1 week ago


Darlington, Darlington, United Kingdom RCS RECRUITMENT LTD Full time

MAIN DUTIES/RESPONSIBILITIES
The post holder would be required to undertake a range of functions such as,

  • Coordinate adherence to Departmental Financial Procedures, Regulations and Debt Recovery Procedures, contractual procedures, Adult Social Care legislation and the Data Protection Act1998
    .
  • To source and arrange care packages from a range of providers, external and in house; including complex packages of care and making required arrangements for the commencement of the package of care, ensuring all stakeholders are kept informed.
  • Ensure that relevant signatures and contracts are put in place to enable effective payment of providers and charging of clients.
  • Ensure that relevant agreements are completed and put in place in a timely manner, in line with contracts to enable the effective payment of providers and charging of clients.
  • Assist in the co-ordination of the system for paying creditor invoices, including payments to residential and domiciliary care providers, in a timely and efficient manner in accordance with Best Value Performance Indicators.
  • To be responsible for the production and distribution of information relevant to the brokerage function, to both internal and external stakeholders.
  • To notify the relevant commissioner of any gaps in care provision, with evidence that supports this.
  • Ensure joint funded packages are accurately recorded and paid in line with appropriate panel decisions.
  • Deal with actions on the Controcc portal in a timely manner.
  • Oversee enquiries and ensure that they are dealt with effectively, efficiently, and accurately.
  • To be responsible for inputting and updating records both manually and electronically on multiple systems, including extracting required information.
  • Promote and maintain effective communications with other sections within Adult Social Services, Authority and outside agencies.
  • Assist in the provision of information as is required by members, other departments, the council's external auditors, government departments and other agencies, for both internal and external reporting purposes.

General

  • Ensure own personal development through the Performance Development Review process.
  • To safeguard and promote the welfare of vulnerable adults and children for whom you have responsibility, or with whom you come into contact, to include adhering to all specified procedures.
  • Ensure that you work in line with all the Council's policies and procedures and ensure that you are aware of your obligations under these.
  • Behave according to the Employees' Code of Conduct and ensure that you are aware of your obligations and responsibilities re: conflicts of interest, gifts, hospitality and other matters covered by the Code.
  • Carry out your role in line with the Council's Equality agenda.
  • To comply with health and safety policies, organisational statements and procedures, report any incidents / accidents/ hazards and take a pro-active approach to health and safety matters in order to protect yourself and others.
  • Any other duties of a similar nature related to this post that may be required from time-to-time.
  • Darlington Borough Council and schools within the Borough are committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.
  • This post is deemed to be a 'Customer Facing' role in line with the definition of the Code of Practice on the English language requirement for public sector workers.

QUALIFICATIONs:

4 GCSE's (A-C) or equivalent including English and Maths.
Administrative / business management Qualification at NVQ3 or above or equivalent.

EXPERIENCE:

Understanding of computer systems and competency in Office Applications e.g. MS Word/Excel and office packages, including spreadsheets.

Experience of confidently communicating with the public, providers and other stakeholders on a day to day basis.

Experience of establishing and maintaining a range of administrative and management information systems, including databases and spreadsheets.

Knowledge of Agresso Financial System, LiquidLogic and Controcc. -
DESIRABLE

Job Types:
Full-time, Temporary contract

Contract length: 4 months

Salary:
£13.67 per hour

Schedule:

  • Monday to Friday

Work Location:
In person

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