Procurement Apprentice

1 week ago

Bury St, Suffolk, United Kingdom West Suffolk College Full time

Procurement Apprentice

West Suffolk College, Bury St Edmunds
**Monday - Thursday 8:30am

  • 4:30pm Friday 8:30am 4:00pm. 18 month contract.**
    Salary: £17,315 per annum

Will commence February 2023


Suffolk Academies Trust is currently comprised of One Sixth Form College in Ipswich and Abbeygate Sixth Form College in Bury St Edmunds.

We are currently looking for a Procurement apprentice. Responsible for the administration of the procurement of goods and services for West Suffolk College. Ensuring that the College follow financial regulations, receives value for money and services that meet college needs.

What will the apprentice be doing?
Responsible for the administration of the procurement of goods and services for West Suffolk College. Ensuring that the College follow financial regulations, receives value for money and services that meet college needs.

Main Duties and Responsibilities - the following duties are not shown in order of priority or frequency, nor is the list comprehensive, but rather an indication of the type and level of duties expected of this post:

  • Administration of the WAP purchase order processing system, ensure orders are processes and raised within financial regulations.
  • Processing orders via various supplier's accounts in compliance with financial regulations.
  • Add new suppliers to Sage and ensure the necessary new supplier paperwork is completed and recorded.
  • Build and maintain links with the Finance Department ensuring accurate data integrity and validity.
  • Process authorised credit payments and maintaining audit records of purchases in line with financial procedures.
  • Assist with contract management, attend meetings where appropriate and update action logs accordingly.
  • Undertake market research when required and contact suppliers for quotes.
  • Any other duties commensurate with the post.

Decision Making:

  • Deal with routine day to day problems of those areas under the post holder's responsibility.
  • Refer nonroutine issues to the Procurement Coordinator for advice.
This job description sets out the major tasks associated with the stated purposes of this post.

It is assumed that those minor tasks normally considered an integral function of the post will continue to be undertaken and are not excluded simply because they are not itemised.


What training will the apprentice take and what qualification will the apprentice get at the end?

  • The learner will be studying the Procurement and Supply Assistant Level 3 Apprenticeship Standard qualification.
  • Advanced Certificate in Procurement and Supply Operations.
  • Day release to West Suffolk College.
  • Functional skills will be studied if equivalent qualifications are not held.

What is the expected career progression after this apprenticeship?
The opportunity to secure a role in Procurement or Business Administration.

As a College, our Character Strengths and Mission Statement underpin our expectations of all our students and employees.

Please familiarise yourself with these and incorporate them into your personal statement; this will be of benefit if you are invited to attend for an interview.


This is an opportunity to join a hugely supportive organisation where we value, support and facilitate your professional development, as well as offering many other benefits including an attractive pension scheme, staff wellbeing initiatives and employee assistance.


This College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment.


Closing Date: 8:00am on Friday 20th January 2023
**Interviews: Will be held shortly thereafter

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